Bookkeeper at Des Moines Public School District

TITLE:  Bookkeeper  

DEPARTMENT:  Varies - Clerical 

REPORTS TO:   Building Administrator; Office Manager 

RECEIVES GUIDANCE FROM:  Office Manager 

EVALUATES: N/A
POSITION INVENTORY:  B21

POSTION TYPE: CLER

FLSA STATUS: Non exempt

FT/PT: FT

DAYS: 260 days/12 months (year round)           

HOURS: 7.5 hours daily

BASIC FUNCTION:

General bookkeeping duties. Responsible for all ordering, check requests, casual
labor and District funds. Responsibilities include customer service to students, parents, staff and
vendors.

ESSENTIAL FUNCTIONS:

1. Receipt all incoming funds and pay all financial obligations on the approval of the
supervisor/administrator.
2. Keep an accurate record of payment of all obligations and bank deposits.
3. Prepare all monies for deposit and deliver to the courier.
4. Process all building ordering (administration, academic departments, athletics, clubs/organizations,
parent support groups, etc.).
5. Maintain a record of casual payroll.
6. Prepare and reconcile cash boxes for ticket sellers at activity events.
7. Record all fees received and deposits into appropriate accounts.
8. Balance accounts monthly with PCard building/department receipts and Direct Pay.
9. Maintain financial accounting records according to the district guidelines (including PCards).
10. Count and write receipts for all money received.
11. Stamp endorsement on all checks.
12. Research checks returned with insufficient funds.
13. Prepare audit reports and collate materials.
14. Clear out and start new files each fiscal year.
15. Monitor department and grant accounts.
16. Work with Athletic Department on all purchases and payment for services of all officials and workers for athletic events.
17. Complete and document month end activities from Business and Finance
18. Assist office staff with telephone calls and visitors as needed.
19. Attend all mandatory trainings and meetings.
20. Attend work on a prompt and regular basis.
21. Maintain confidentiality.
22. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
24. Perform other duties as assigned

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

1. Attend work on a prompt and regular basis.
2. Maintain confidentiality.
3. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
4. Assist with other duties as may be assigned.

HIRING SPECIFICATIONS:

Required:

1. High School Diploma, G.E.D. or HiSet
2. Knowledge of general accounting practices

Desired:

1. Previous accounting education/experience
2. Post-secondary education-Associate's Degree

Skills, Knowledge, and Abilities:

1. Oral and written communication skills
2. Basic computer/keyboarding skills
3. Organization Skills

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check.  Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check. 

Approved By: EN

Date: 05/2025