Administrative Assistant - District - Facility Services (11625) at Casa Grande Elementary School District

The job of Administrative Assistant - District is done for the purpose/s of providing a wide variety of complex secretarial and administrative support to assigned administrator; ensuring compliance of Department records with financial, legal and adminstrative requirements; monitoring assigned projects and/or program components; and providing a positive impact on the educational objective of the District. 

This job reports to the Director of Facility Services.

Essential functions include:

• Compiles data from a variety of sources
• Composes documents (e.g. correspondence, bulletins, newsletters, etc.)
• Coordinates a variety of programs and/or activities (e.g. staff development, etc.)
• Maintains documents, files and records
• Maintains inventories of supplies and materials
• Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, relaying messages, etc.)
• Prepares written materials (e.g. various surveys, requisitions, correspondence, reports, etc.)
• Processes documents and materials (e.g. incoming mail, correspondence, etc.)
• Responds to inquiries from a variety of internal and external parties
• Supports assigned administrative personnel
• Supports other department requests

Other Functions

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Experience:  Job related experience with increasing levels of responsibility is required.

Education:  High School diploma or equivalent.

Requirements:

• Pre-employment proficiency test
• Criminal Justice fingerprint/background clearance
• Ability to read, write and communicate clearly in English

This is a 12-month position.