PRIMARY PURPOSE: Function as District Treasurer of the school district in a professional and trustworthy manner. Work independently under the general supervision of the Business Administrator. Have general custody of all district funds. Perform accounting, record keeping, typing and clerical duties including related work as required. Provide these services in an effective and efficient manner to ensure that the District’s finances are accurate and up to date.
QUALIFICATIONS:
Legal:
Able to read and write
Residency not required
U.S. Citizenship eligible
At least 18 years of age
Minimum Education/Certification/Experience:
Graduation from an accredited college or university with a bachelor’s or associate’s degree in accounting and two years of accounting experience.
Appointment (District Treasurer)
Annual appointment made by the Board of Education
Exempt Civil Service position
Serves at the pleasure of the Board of Education
Salary set by the Board of Education at annual meeting
OR
Civil Service Classification: Competitive – Junior Accountant
SPECIAL KNOWLEDGE/SKILLS:
Proficient skills in Microsoft 365 and file maintenance.
Good knowledge of accounting principles and practices with regard to double entry bookkeeping and fund accounting.
Good knowledge of methods used in keeping financial accounts and records.
Good knowledge of modern office terminology, practices and procedures.
Ability to acquire a working knowledge of the uniform system of accounts prescribed for the jurisdiction.
Ability to maintain a high level of accuracy in preparing financial reports.
Demonstrate good analytical and problem-solving skills.
Ability to follow written and oral direction.
SPECIAL KNOWLEDGE/SKILLS CONT’D:
Excellent communication and interpersonal skills.
Thoroughness, dependability and flexibility.
Sensitivity as to the confidential nature of work performed as well as confidentiality in the school district setting.
MAJOR RESPONSIBILITIES AND DUTIES:
Cash
Prepare Treasurer’s Receipts for all cash receipts including interest earned for accuracy and post to Financial Software in a timely manner.
Monitor cash balances daily and verify that funds are available to release checks and prepare bank transfers as needed with Business Administrator’s approval.
Review investments and third-party collateral and prepare collateral calculation monthly.
Process Serial Bond/BAN/IPA/TAN/RAN proceeds and prepare wire transfers for payments
Print all payroll and accounts payable checks upon approval of the Business Administrator.
Accounting
Create tables and accounts in financial software and post opening balances for all funds.
Prepare and process journal, ledger and subsidiary accounting entries from various documents including appropriation, expense, invoice, payroll, treasurer’s receipts, receivables, voucher records, payables, and other electronic media for approval by Business Administrator for all funds.
Monitor federal grants and prepare requests for funds monthly.
Reconcile general ledger account balances monthly.
Balance due to/due from accounts monthly
Close general ledger cycles after reconciliation monthly.
Prepare and process closing entries for approval by Business Administrator.
Assist with audit preparation.
Assist claims, internal, external, state and other agency auditors with requested information.
Update and maintain Reserve Spreadsheet.
Capital Project Accounting.
Maintain debt service records.
Preparation of monthly, quarterly and annual financial and statistical reports
Prepare monthly reports for the Board of Education including Treasurer’s Report, Revenue & Budget Reports for all funds, Cafeteria Profit and Loss Report and Extracurricular Reports.
Reconcile monthly trial balances – research and resolve differences.
Prepare monthly cash flow report.
Prepare final grant reports.
Prepare and distribute payroll certifications for grants.
Assist in completion of annual ST-3.
Prepare annual Maintenance of Effort and Medicaid Reports.
Assist Business Administrator with bus and transportation State Aid claims.
Generate monthly billings district services (i.e. Pre-K transportation, shared SRO, etc.).
Other
Knowledge as to record retention as it relates to your job duties.
Attends meetings/workshops as needed to obtain information to comply with regulations and upgrade skills.
Performs other related duties as assigned including duties of business office staff in their absence.
