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Administrative Assistant – Jackson EI/ECSE - Douglas ESD at Douglas Education Service District

Douglas Education Service District · Medford, United States Of America · Onsite

2025-10-04 14:00:00.0

$43,451.00 - $55,972.00

Professional
Office in Medford

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Administrative Assistant – Jackson EI/ECSE - Douglas ESD

JobID: 3428

Position Type:
Classified

Date Posted:
10/3/2025

Location:
Medford, OR

Closing Date:
10/10/2025

Additional Information: Show/Hide
Administrative Assistant – Jackson EI/ECSE - Douglas ESD

Douglas Education Service District is looking for a highly motivated, detail-oriented, computer proficient individual to join our team as an Administrative Assistant for our Jackson Early Intervention / Early Childhood Special Education department.
This position is responsible for front desk operations and visitor assistance at our Superior Court, Medford location.

225 days per year, 8 hours per day, 5 days per week to begin immediately.

APPLICATION DEADLINE: 10/10/2025 at 3:00 pm

STARTING SALARY: $20.89 - $26.91 per hour

TO APPLY: Begin the application process by clicking the “Apply” button in the upper right of this announcement in Applicant tracking. (If you are not viewing this via Applicant Tracking (Applitrack), click **HERE**

JOB SUMMARY:
This position will act as the administrative assistant to the department program(s) and handle all typical clerical duties, including communication, recordkeeping, and representing the program in a positive manner. To accomplish these tasks, the Administrative Assistant works closely with the staff and administration of the program and the ESD.

DUTIES:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Full job description is attached in Applicant Tracking.

Responsible for front reception operation and greeting guests and/or answering phones.
Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements.
Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.
Ability to review documentation for accuracy pertaining to IFSPs to ensure SPR&I compliance.
Ability to understand and bill for Medicaid purposes.
Maintains awareness of department, program, district, and school calendars.
Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.
Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.
Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.
Ability to develop marketing materials, distribute flyers and other promotional materials. Ability to design, research, write and edit newsletters.
Applies knowledge of agency rules, policies, and procedures when working with internal and external customers.
Manages and tracks department credit cards & travel reimbursement.
Assists to ensure proper tracking and monitoring of grants, and contracts and subcontracts; establish and maintain related recordkeeping and reports.
Indexes and files correspondence, reports, and other materials for department or program strand.
Receives and distributes mail, supplies, and other materials for department or program strand.
Operates standard office equipment such as computer, printer, copier, fax machine, mail machine, scanner, etc. Uses appropriate software efficiently and effectively to accomplish work within the department or program strand.
Ability to work efficiently with attention to detail.
Completes department specific projects and tasks as directed by supervisor.
Completes data entry per specific job duties.
Other duties as assigned

QUALIFICATIONS

High School diploma or equivalent.
Minimum of 2 years of experience in office work is preferred.
Bilingual in Spanish preferred.
Ability to work as part of a multidisciplinary team and collaborate well with others.

Douglas ESD has been awarded the Douglas County Working Parents Award for 2025.

Background Check Conducted
Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students.
Douglas ESD policy provides veterans and disable veterans with preference as required by law.

Attachment(s):

Administrative Assistant ALL POSITIONS - April 2022.docx

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Administrative Assistant – Jackson EI/ECSE - Douglas ESD at Douglas Education Service District

Additional benefits

Other home office and work from home jobs

Director of Data Strategy and Accountability (2025-2026 SY)

Long-Term Substitute - School Secretary I (2025-2026 SY)

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