Spotlight Events Inc - Venue Advancement Supervisor at Spotlight Events Inc

Who We Are

Spotlight Events, Inc. is an employee-owned (ESOP), a purpose-driven organization headquartered in Eagle, Idaho. For nearly three decades, our brands—Spotlight Dance Cup and LEAP National Dance Competition—have stood at the forefront of the competitive dance industry, producing approximately 90 events in 30 states and 50+ cities annually.

Our Mission is simple: Inspire and Celebrate Young Adults through the Arts. Powered by the Entrepreneurial Operating System (EOS) and grounded in accountability, excellence, and growth, we are rapidly expanding our national footprint and seeking dynamic leaders who can grow with us.

 Our Company Core Values define who we are:

• “Break A Leg” - Passionate, disciplined, self-starter energy that inspires excellence Anti Values: complacency, low effort, waiting for orders instead of leading
• “A Cut Above” - Delivering the shining standard at every event and creating raving fans  Anti Values: inconsistency, mediocrity, doing just enough to get by
• “The Show Must Go On” - Adapt & overcome with resourcefulness, flexibility, and relentless drive to get it done Anti Values: excuses, rigidity, giving up when challenges arise
• “Support Your Friends” - Celebrate others, uplift the team, and make people feel valued Anti Values: gossip, selfishness, "not my job" mentality
• “Pride of Ownership” - Own the details, grow relentlessly, and treat every dollar earned or saved as if it were your own Anti Values: neglect, waste, blame-shifting, lack of accountability/growth

Benefits & Culture

• Employee-Owned (ESOP): Build long-term wealth and ownership in a rapidly growing company.
• Annual Bonus based on % of EBITDA (30% – no max cap, based on plan terms)
• Mission-Driven Work: Inspire and celebrate the next generation of artists across the country.
• Career Pathway: Be part of the leadership team shaping the future of a category-leading brand.
• 401(k) with 3% Company Contribution
• Paid Time Off (PTO), Flex Time, Paid Holidays
• Pre-Tax “Cafeteria” Plan (FSA/HSA eligible)
• Medical, Dental, Vision Coverage
• AFLAC Supplemental Insurance

Who We Are Looking For

We are seeking a multi-talented Venue Advancement Supervisor to join our Event Operations team. You thrive on coordinating details, collaborating cross-functionally, and managing multiple priorities in a people-centric, fast-paced environment. Well-organized, detail-oriented, and self-starting individuals who can manage multiple high-priority projects will thrive in this role.

If this is you, we hope you consider joining us as we grow and do amazing things in the performing arts industry!

Position Overview

This role requires a professional with strong event production knowledge, organizational skills, interpersonal ability, and creativity. The Venue Advancement Supervisor oversees venue advancement, contract review, and communication between venues, vendors, and production staff. The position ensures venues are properly advanced and coordinated, documentation is accurate, and processes are streamlined to deliver outstanding experiences.

Key Responsibilities

• Oversee venue advancement, team coordination, contract review, and overall venue management once contracts are signed.
• Handle venue event details, COI submission, and coordinate with Production Department on outside vendors.
• Manage Core Process documentation and system implementation for venue operations.
• Review final venue invoices to ensure billing accuracy.

Key Qualifications & Competencies

• Minimum of 3 years’ experience in theater, entertainment production, or event planning.
• Bachelor’s degree in Theatre, Performing Arts, Production, Hospitality, Communications, Business, or related field.
• Ability to work on multiple projects concurrently and communicate confidently with multiple venues at once.
• Technical theater, broadcasting, touring, and/or film/TV experience related to lighting, sound, scheduling, production, and logistics.
• In-depth knowledge of Microsoft Windows OS & MS Office Suite with strong Excel skills.
• Expert communication skills, both written and verbal, to clearly express details, rules, and concepts concisely.
• Strong self-management and accountability.
• Process-oriented with high accuracy and attention to detail.
• Exceptional time management, organizational, and analytical skills under stressful or uncertain environments.
• Ability to work long hours while maintaining a positive demeanor in a dynamic environment.
• Valid US Driver’s License and willingness to drive rental vehicles in any scheduled city.

Work Environment & Physical Demands

This position requires travel to approximately 4-6 regional events annually, each lasting 3–5 days, with 1–2 national events lasting 6–8 days. The position includes physical activity such as lifting up to 50 pounds, setting up equipment, and working in varied environments, including venues, hotels, and stages. Team members must also be comfortable sharing hotel accommodations with same-gender colleagues during event assignments.

Mock Training: All new/first year event staff are required to attend an audition and training session in Eagle, Idaho (Typically hosted January 5–9). Spotlight provides flights, transport, lodging, and meals. Travel may occur one day before or after the scheduled dates.

Equal Employment Opportunity Statement

Spotlight Events, Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all team members and applicants. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

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