Clerk Typist -12 month (Provisional) - District Office at Williamsville Central School District
Williamsville Central School District · East Amherst, United States Of America · Onsite
- Office in East Amherst
PLEASE NOTE: This is a provisional Civil Service position. The selected candidate must currently be appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.
Business Office/IMC
Clerk Typist/Copy Machine Operator (12 months)- Provisional
35 hours/week (8:00am – 3:30pm) (Inclusive of ½ hour unpaid lunch)
Specific Work Duties:
- Receives materials to be copied or printed, including instructional materials, reports, booklets, bulletins, newsletters.
- Sorts, arranges materials, and prioritizes requests, both hard copy and electronic files.
- Programs and operates a high-speed copy-printer
- Makes minor adjustments and repairs to machines;
- Keeps machines clean; reports major repairs to service technicians.
- Inventories and stores supplies such as paper, toner and related supplies for machines.
- Operates binder and hole punch
- Prepares work records of copied material for billing requirements.
- Performs other duties as assigned
Specific Requirements:
- Have understanding of digital copiers, their functions and processes
- Must have an understanding of graphic output and files
- Strong attention to detail
- Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment
Clerk Typist Competitive Requirements/Responsibilities
Distinguishing Features of the Class: The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.
Qualifications:
Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.
NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.
NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.
Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.
Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.
Typical work activities include but are not limited to:
- Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;
- Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;
- Transcribes voice mail messages and other recorded audio messages and longhand copy;
- Collects money and accounts for monies received;
- Addresses envelopes on a typewriter or microcomputer;
- Proof reads reports and other documents;
- Answers telephone, take messages, relays information directly or over intercommunication system;
- Assists in the preparation of payrolls and the maintenance of payroll records;
- Sorts correspondence vouchers, and similar materials;
- Makes and checks routine arithmetical computations;
- Files correspondence, memoranda, reports and other materials;
- Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;
- Operates office machines/equipment;
- Indexes materials;
- Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;
- Prepares outgoing mail and sorts in-coming mail for dissemination;
- May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer;
- Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.
PLEASE NOTE: This is a provisional Civil Service position. The selected candidate must currently be appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.
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