Emergency Preparedness Program Administrator/ SPE at City of Jacksonville, FL

About the Department

This is professional work at the supervisor level in planning, developing, coordinating, monitoring, and overseeing emergency preparedness programs or projects for local government and/or monitoring programs for compliance with federal, state, and local regulations and programs standards. Work requires knowledge of the federal, state, and local program laws, rules and regulations knowledge of administrative and supervisory methods, practices, and techniques, and knowledge of principles, practices, and techniques of emergency preparedness, and recovery and response. These skills are usually gained through a combination of education, training, and related experience. Directs, trains, schedules, assigns, plans, reviews, monitors, and evaluates the work of assigned staff. Contacts with others require skills in understanding and/or influencing people and are important in supervising staff, including skills of persuasiveness, assertiveness, and sensitivity to others point of view that are required to influence behavior, change an opinion, or turn a situation around and in coordinating and overseeing emergency preparedness mitigation and recovery efforts. Work is performed following established procedures involving a variety of situations requiring the frequent use of judgment. Incumbents have the latitude to consider which of the many procedures or standards should be followed and in what sequence and following clearly defined emergency preparedness principles and policies. Work is performed in a controlled environment, where there are some risks and hazards, but they are known, predictable and controllable. Operates standard office equipment such as computers, copiers, audio-visual equipment, hand-held radios, radio base stations, GPS, and fax machines. Physical demands consist of sitting or standing for extended periods of time, using standard office equipment on an ongoing basis, and occasionally lifting and moving light objects weighing less than 50 pounds. Work is performed under limited supervision where the work assignments are subject to established procedures, practices, precedents, methods, techniques, standards, or well-defined policies. The worker plans and organizes the work, determines priorities, and the work is reviewed, usually after the fact, in terms of quality, volume, timeliness, and for adherence to established methods, standards, and policies. 

Position Duties

• Plans, develops, coordinates, and oversees assigned programs and projects in compliance with local, state, and federal funding source(s), regulations, and reporting requirements.
• Assists in coordinating activities before, during, and after an emergency.
• Conducts statistical research studies, gap analysis, and forecasting for long range plans and timetables for the establishment of goals and objectives.
• Prepares and issues reports, records, files, and correspondence.
• Directs, trains, schedules, assigns, monitors, reviews, and evaluates the work of assigned staff.
• Prepares various reports and correspondence in compliance with federal, state and/or local regulations.
• Collects data, monitors, and evaluates program and project effectiveness.
• Recommends, interprets, implements, and administers laws, rules, regulations, policies, practices, and procedures governing assigned programs and projects.
• Provides professional and technical guidance and instruction to assigned staff.
• Operates standard office equipment such as personal computers, spreadsheets, databases, and other related software, peripheral and electronic devices, copiers, calculators, and scanners.
• Assigns responsibility, takes corrective action, demonstrates leadership and evaluating, developing and motivating employees. 
• Communicates clear direction, manages for results and leads organizational change.
• Demonstrates proficiency in the City of Jacksonville’s competencies. 
• Performs related work as required.

Minimum Qualifications

• Knowledge of administrative and supervisory methods, practices, and techniques.
• Knowledge of principles and techniques of emergency preparedness mitigation, recovery, and response.
• Knowledge of methods and techniques of research, statistical analysis, and forecasting.
• Knowledge of computer hardware, software, and database systems.
• Ability to prepare reports and correspondence in compliance with federal, state, and local regulations.
• Ability to train, schedule, assign, monitor, review, and evaluate the work of staff.
• Ability to operate equipment such as personal computers, audio-visual equipment, hand-held radios, GPS. and radio base stations.
• Ability to establish and maintain effective working relationships.
• Ability to compile and interpret statistical data.
• Ability to establish and maintain applicable records.
• Ability to interpret and apply laws, rules, and regulations.
• Ability to address large groups and make presentations.
• Ability to communicate effectively orally and in writing.
• Ability to investigate and resolve issues, disputes and/or complaints.

Other Qualifications

• Six years of education and/ or professional experience in emergency management, emergency preparedness operations, planning, communications, risk management, or public safety.  Must include at least eighteen (18) consecutive/ continuous months in a supervisor capacity involving emergency preparedness or preparedness communications for a private sector or public safety organization is required.

• A Bachelor’s or Master’s Degree from an accredited institution with a major in emergency management, public administration, or a related field is preferred.

• Must possess and maintain a valid driver’s license during employment in this class.  

• Must qualify for, obtain, and maintain a City of Jacksonville public driver certification for employment in this class.   

• FEMA certified training classes including ICS 100, ICS 200, ICS 300, ICS 400, ICS 700, and ICS 800 are required prior to appointment & must be maintained.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge.  You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here:  http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs
Attention:  Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL  33778-1630
Email: [email protected]