Contracts Administrator at Haymarket Media, Inc.

Contracts Administrator

Haymarket Media, Inc. is seeking a Contracts Administrator to join the legal team. This position is located in our New York office, with three days on-site (Tuesdays, Wednesdays, and a team flex day) and two days remote.

Job Overview:

The Contracts Administrator will play a crucial role in supporting our legal function and managing the contracts workflow. We are looking for a self-driven professional who is comfortable with legal drafting and possesses strong administrative skills. This individual will be responsible for managing contracts reviews, redlines and approvals; and also support initiatives that uphold our data protection compliance and standards.

Contract Administrator Responsibilities:

• Draft, redline and review a variety of legal documents, including but not limited to contracts, templates, memos/opinions, corporate policies, presentations, etc.

• Assist with the regular review, update, and maintenance of policies and SOPs, including as related to employment law, advertising, marketing, data privacy and intellectual property law.

• Conduct legal research as assigned by the AGC.

• Manage contract requests through the entire workflow and maintain an updated tracker.

• Assist the AGC on special projects related to laws and advancements in technology impacting the media industry (e.g., AI tools).

• Assist with trademark and copyright clearance searches, filings, portfolio billing and management, and dispute resolution.

Data Privacy Law Responsibilities:

• Maintain current knowledge of and document U.S. state data privacy laws as relevant to the digital media industry, including those related to cookie consent and data subject rights.

• Maintain current knowledge of and document federal regulations and sectoral data privacy laws, including CAN-SPAM, TCPA and FTC regulations (e.g., auto-renewals).

• Support the development and implementation of data privacy policies and SOPs, including Data Privacy Impact Assessments

• Assist with review and update of IT, Security, and AI policies, and related SOPs.

• Assist in data privacy law compliance efforts.

• Support responses to data subject rights requests.

• Assist with any special projects assigned by the Data Protection Officer (DPO) and Assistant General Counsel (AGC) related to data privacy protection and advertising laws.

Skills and Requirements:

• Bachelor's degree or paralegal certification.

• 3-5 years of contracts and corporate paralegal experience required. Advertising/media and/or data privacy experience is a plus.

• Demonstrated analytical capabilities and organizational skills.

• Attention to detail.

• Proven ability to manage and prioritize multiple projects effectively in a fast-paced environment.

• Aptitude for quick learning and self-motivation, with the ability to work independently and communicate effectively across different teams.

• Demonstrated proficiency in redlining and drafting contracts, media and material releases, and confidentiality agreements beyond standard templates.

• Excellent communication skills with a strong focus on detail, organization, and prioritization.

• Proficiency in Google Suite (Sheets, Docs) and MS Office Suite (Excel, Word), particularly redlining and document comparisons.

• While not mandatory, privacy certifications such as CIPP are a plus.

Special Instructions:

• Please complete the application and send your cover letter and resume.

What We Offer:

• A competitive compensation package

• The salary range for this position is $100,000-$120,000. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.

• Paid annual vacation, holiday and sick time off

• Comprehensive health plans including medical, dental and vision

• Competitive 401(k) investment options and generous company matching program

• Life insurance

• Commuter benefits

• Employee referral awards

• Tuition reimbursement

• Training opportunities through industry-recognized programs

• A creative and passionate workplace and a fun, collaborative team environment

• Three Week “Work from Anywhere” benefit, to ensure work life balance

About Haymarket:

Haymarket has its heart and soul in publishing and media. Since the company was founded half a century ago, Haymarket has always prided itself on being a highly creative business, with an unrelenting focus on the quality of the products and the people. The philosophy has always been quite simple: only by having the highest quality individuals can you produce the highest quality products, combining the best in content, design, production and customer services. Globalization is opening up the world further and provides many opportunities for growth. Haymarket has offices around the world and many of the titles are now truly global brands. Haymarket serves a broad spread of business markets, from marketing to medicine to technology along with exhibitions and live events. Predicting the shape of the business in 3, 5, or 10 years is almost impossible; and the unpredictability is part of the appeal. Haymarket aims to be the perfect company to work with or for – we have the processes and attitude that ensure quality and consistency, and an entrepreneurial spirit that makes every day rewarding.

An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.

Beware of fraudulent activity where individuals are contacting job seekers claiming to represent Haymarket Media. Please note that only emails from @haymarketmedia.com are legitimate. 

When applying for roles with Haymarket Media, you will receive an email directly from a member of the Talent Acquisition team or communication through Linkedin.

You can view our open positions on our website US careers section: www.Haymarket.com