Medical Records Clerk - Health Information Management - FT at GIBSON AREA HOSPITAL

Description

JOB TITLE:    ABSTRACTOR-HIM CLERK

DEPARTMENT:  HEALTH INFORMATION MANAGEMENT 

GENERAL SUMMARY

The HIM Abstractor Clerk is responsible for performing the daily tasks required to maintain accurate, accessible, and secure medical records.  This position requires attention to detail and consistent effort to keep the medical records in good order.  The HIM Abstractor is responsible for clerical functions associated with processing and maintaining the medical record including: copying, filing, scanning and responding to phone requests for information and services.

GIBSON AREA HOSPITAL & HEALTH SERVICES MISSION STATEMENT

To provide personalized, professional healthcare services to the residents of the Communities we serve.

PRINCIPLE DUTIES AND RESPONSIBILITIES
1.    Retrieve, review, assemble, add deficiencies as needed and make sure all inpatient, outpatient, emergency room and ancillary health care records are complete.
2.    Responsible for complete and accurate chart completion via scanning, EHR and paper documents.
3.    Release information in accordance with hospital policies and procedures.
4.    Locate records and various medical reports for physicians, nurses, and other medical personnel.
5.    Attend meetings and in-services relating to job duties.
6.    Prioritize duties to eliminate backlogs and assist with the efficient workflow of the department.
7.    Keep work area organized to provide easy access to medical records and reports.
8.    Answer phone calls professionally, seek additional information from others in the department when unable to answer phone requests for information.
9.    Perform other duties as requested by Director of HIM.
10.    Communicate effectively with requesters for medical information.

PHYSICAL REQUIREMENTS

The following statements describe the physical abilities required to perform the essential job functions.  Exceptions may be made to these requirements based on the principle of reasonable accommodation for disabled applicants/employees.
1.    Physical strength to perform the following lifting tasks:

•    Floor to waist - 20 pounds
•    Waist to shoulder - 20 pounds
•    Shoulder to overhead - 10 pounds
•    Carry 20 pounds for 15 feet
•    Push 10 pounds/force for 15 feet
•    Pull 10 pounds/force for 15 feet
2.    Work requires ability to lift and carry files weighing up to 10 pounds.
3.    Work requires ability to stand, reach and bend for long periods of time (2- hours)
4.    Work requires good communication skills necessary to provide assistance/information to internal and external customers.
5.    Work requires attention to detail to check volumes of information, computerized and manual, for accuracy and timeliness.
6.    Requires ability and speed to use a keyboard to enter and retrieve data on a daily basis.
7.    Visual acuity necessary to observe, obtain and understand documentation.
8.    Auditory acuity to respond to customer requests.
9.    Physical stamina to constantly move throughout the hospital transporting records/reports.

REPORTING RELATIONSHIP

Reports to the HIM Director.
 

Qualifications

EDUCATION, KNOWLEDGE AND ABILITIES REQUIRED
Prefer one year of previous experience in general office procedures, computer data-entry skills, attention to detail and ability to prioritize tasks with many demands and interruptions in the course of daily routine.

INFECTION EXPOSURE RISK LEVEL 

Category 3 – No Risk.

WORKING CONDITIONS
1.    Works in a small office with limited personal space.
2.    Works in a stressful environment with time constraints related to job functions.
3.    Limited potential for personal harm or injury when proper safety measures are taken.