Administrative Secretary Grant Funded STEP Program at Uakron

Performs routine and non-routine tasks for specific functions within a department/program/unit. Often serves as front line contact. May provide support for executive level staff and faculty members. May perform tasks in support of business operations which may include documentation, filing, record keeping, and event support. May work in a system in order to maintain records. Coordinate with various university entities. Duties are performed at various levels within the defined title. 

Business Operations Support positions are responsible for administrative support, coordination and execution of day-to-day activities and various cross-functional business operations of an administrative or  academic, program, department or unit. May propose or formulate policy  and oversee the preparation and management of grant and contract  proposals. May manage vendor relationships, institutional relationships, or community organization and other relationships. 

Essential Functions

•    20% Coordinate daily operations, compile information for reports and process paperwork and forms. Compose and sign routine correspondence in own or supervisor's name. Coordinate personnel and administrative forms, which may be confidential at times, for the office and forwards for processing. Interpret policies and procedures for students and faculty. Investigate and respond to concerns raised by students and staff.
•    20%-40% Operate computers, using various software packages and other office equipment
•    Prepare mailings, meeting minutes and presentations in addition to typing and proofing copies, publications and other documents.
•    Act as liaison between the department and the University community through the preparation of correspondence and scheduling of appointments.
•    5%-10% Organize meetings and special events, provide assistance in program planning and coordinate travel arrangements when necessary.
•    10%-20% Perform various clerical tasks including answering phones and directing calls, distributing mail, managing calendars/scheduling, and responding to inquiries or complaints from students, faculty or the general public.
•    5%-10% Establish organization within the office through the maintenance of office records and filing systems. Process requisitions for office supplies/equipment and monitors the receipt and payment of orders.
•    5%-10% Train and supervise student assistants.

Required Qualifications: Requires high school diploma or GED.

Experience: Requires a minimum of 2 years' experience in office/clerical procedures. Working knowledge of basic office equipment and computer applications including work processing, spreadsheet and database software packages required. Typing and editing, strong interpersonal and organizational skills required. Ability to work independently and exercise considerable judgment in coordinating activities and managing telephone calls and visitor required.

Deadline: Review of applicants will begin on October 09, 2025, and continue until the position is filled.

Salary: This is a union position with a salary Grade of 115. Salary determination is subject to the CWA Collective Bargaining Agreement. Hiring rate for this position is $15.00 hour.

Please submit a cover letter, resume and three professional references with contact information.

Union Affiliation (if applicable):

For assistance with your application or attachments, please contact the Human Resources representative listed:

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Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees.  The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus.  As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search. 

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.