Senior Proposal Coordinator at West Yost

Who we are:

We are a water-focused engineering consulting firm, certified as a Great Place to Work® based on feedback from our community of over 260 team members.  We ranked top three in the AEC Advisors 2021 and 2022 Diversity Index Top Firms and have been recognized as one of Fortune’s® Best Workplaces in Consulting and Professional Services from 2023 – 2025.  Since 1990, our mission has been to be the water firm of choice for both our clients and our team. Over the years we have built upon that mission and now integrate a host of high-quality services in groundwater, water supply, water and wastewater treatment, water and wastewater infrastructure, stormwater, recycled water, construction management, and operations technology from our multiple locations in the west.  As a team, we work with our clients to understand their true needs. Our long-term relationships are based on integrity, partnership, and high-value solutions. In 2025 and beyond, West Yost is advancing water resources for future generations and living our core values every day.

Compensation range: $85,655 – $111,540.  Based on our Davis, CA office location.  (West Yost uses geographic salary differentials that would apply for candidates in other regions). 

LOCATION: Can sit in any of our office locations - (https://www.westyost.com/locations/ ).

**This is a Hybrid role with 3 days in the office and 2 days remote.**

Standard benefits:

We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance.

SENIOR PROPOSAL COORDINATOR

Basic Job Function

Lead client and competitive pursuit capture plans, pursuit teams, and work on a variety of proposals and interviews at every stage of the pursuit process. Provide professional marketing services that result in the production of strategically focused, professional-looking proposals, qualifications, presentations, and statements of qualification. Emphasis is placed on leveraging technology, AI, and collaborative tools to enhance efficiency, consistency, and innovation.

Essential Duties and Accountabilities (in order of importance)

• Facilitate capture plans for clients and pursuits.
• Coordinate the development, organization, and production of proposals and marketing materials such as presentation materials, resumes, and brochures.
• Evaluate technical content to ensure that it satisfies the RFP requirements/evaluation criteria, writes/edits proposal sections, and independently evaluates and clarifies client requests prior to submitting materials.
• Proofread and edit technical and non-technical documents for accuracy and consistency.
• Coordinate visual proposal and marketing strategies including but not limited to:  graphics, proposal covers, brochures, boards, and PowerPoint presentations.
• Provide graphic design and desktop publishing tools to develop more complex materials and proposals.
• Apply efficiency and innovation through AI tools (e.g., ChatGPT) for content development, editing, brainstorming, and proposal optimization.
• Utilize OpenAsset to manage digital assets, project photos, and proposal visuals seamlessly.
• Support integration of Deltek Vision/Vantagepoint for CRM, pursuit tracking, and project data management.
• Coordinate and direct the efforts on both marketing and database/information management.
• Responsible for regularly updating pursuit opportunities in CRM database, Go/No-Go.
• Prepare and generate meeting minutes to include proposal work, plan/manage assignments, collect and organize proposal contents.

Qualifications

Required Education and/or Experience

• Bachelor’s Degree in Marketing, Business Administration, Communications or related field
• 8+ years of marketing and proposal preparation experience at an Architecture, Engineering, or Construction (AEC) firm.
• Prior experience in coordinating with proposal teams.
• Superior writing skills and knowledge of the RFQ, RFP, proposal process.
• Exceptional communication skills.
• Excellent skills in time management, organizing, writing, proofreading and editing.
• Experience in client and pursuit capture a plus but not required.

Preferred Education and/or Experience

• Adobe Creative Suite, *Specifically InDesign.
• Strong graphic design capabilities.
• Experience applying AI tools such as ChatGPT to improve proposal content and streamline workflows.
• Familiarity with Deltek Vision, Vantagepoint, or other CRM platforms for pursuit and client management.
• Strong personal initiative and problem-solving skills.
• Ability to effectively progress on multiple simultaneous projects.

TRAVEL REQUIREMENTS

*This position may require travel to other offices and/or client offices.

Our commitment to quality begins with our hiring practices. We employ the most talented team members in our industry from all backgrounds. We are highly selective of the individuals we choose to represent the firm, seeking only those individuals whose technical abilities and commitment to client service matches our vision for excellence.  We are dedicated to our number one asset, our employees.  Because we are employee-owned, we are responsible for and rewarded by our own success. Come to West Yost where, with our support, you’ll do the best work of your life.

 A day in the life:

You will experience many opportunities to grow and develop professionally with your colleagues through collaborative in-person work experience, knowledge sharing, and mentorship opportunities. We also offer hybrid and flexible work schedules to our employees to help promote and encourage a healthy work/life balance.  All of our team members have access to local and company-wide events, our Diversity, Equity and Inclusion Workgroup, Culture Workgroup, Wellness Workgroup, book clubs, charitable giving and community service, firm-wide resources, peer groups (young professionals & middlers group), and mentorship and leadership programs.  We support and foster your career success and encourage you to be in control of your future with us. Our annual company-wide monthly staff meetings, annual in-person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company-sponsored events provide an important part of the West Yost culture, which is to have fun.

Other unique benefits:

You’ll be provided with support in on-going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer to peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance-based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement.