Administrative Assistant – Life Skills & Financial Aid and Employment Services at Catholic Charities of Kansas City - St Joseph

Description

Our History

In 1879, Father Bernard Donnelly established Mount St. Bernard’s Orphanage in Kansas City. With that one act of faith, hope and charity, many lives — and a community — were transformed.

And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph.

Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance.

Today, millions of lives have been transformed, in the communities we serve. We have office locations in the Kansas City metro-area, St. Joseph, Missouri, a Food Pantry in Kansas City and another in Cameron, Missouri, while serving a 27-county region. 

Our Culture/Mission Characteristics

While performing job duties, staff will:

• Follow the Catholic Social Teachings in all aspects while performing job duties.
• Work collaboratively to achieve goals and resolve conflict to achieve the greater good.
• Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development.
• Demonstrate compassion and commitment for helping others improve their own lives.

Mission 

Helping people move to a better life through hope-filled care, services, and advocacy; calling all those of goodwill to join us.

Vision 

By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family.

Values 

Hope/Faith, Trust, Commitment, Collaboration

Position Objective

This position manages a variety of administrative duties to support the Life Skills & Financial Aid, Serve and Lift Market, and Employment Services programs. This role also provides individual support to the Chief Programs Officer and Senior Program Manager of the programs.

Essential Duties

• Assist with creating and monitoring budgets for the Life Skills & Financial Aid and Employment Services programs.
• Assist staff with grant paperwork and research information, when indicated.
• Assist in providing back-up support to the agency receptionist during breaks, meal period and days off (e.g., vacation, sick, etc.), as needed.
• Manage office supply inventory, purchasing, accounts payable tasks and negotiation of contracts.
• Manage postage meter maintenance, supplies, and negotiation of contracts.
• Prepare check requests for Life Skills & Financial Aid and Employment Services programs.
• Help with specific projects/activities in service areas.
• Maintain statistical information for service areas.
• Maintain the transportation assistance program through the KCATA, including ordering the passes/tokens, tracking agency use and completing the reporting forms for this program.
• Develop Excel spreadsheets as requested.
• Assist in inventory and storing/delivering the Happy Bottoms assistance program through Happy Bottoms. 
• Maintain incoming and outgoing donations for the Life Skills & Financial Aid, Employment Services
• Process In-Kind inventory sheets for the Life Skills & Financial Aid, Employment Services and the Market.
• Complete check request for emergency assistance services.
• Provide the Foundation staff with donation forms for follow-up services.
• Works out of various agency locations, when necessary, such as our Rockhurst University Office. 
• Other duties as assigned.

Requirements

Basic Qualifications

• High School Diploma or General Education Degree (GED).
• At least 3 years’ experience in administrative assistance.

Skills and Competencies

• Proficient computer and software skills, including Excel and Word.
• Excellent communication (written and verbal) and organizational skills.
• Bi-Lingual preferred

I understand that as an employee of Catholic Charities I am expected to perform in a manner consistent with the stated characteristics as outlined in the Performance Based Evaluation form and the following mission characteristics:

• Follows the Catholic Social and Moral Teachings in all aspects while performing the job duties.
• Works collaboratively to achieve goals and resolves conflict to achieve the greater good.
• Respect for the diversity of talents and gifts of others and belief in cultivating those to promote personal and professional development.
• Demonstrates compassion and commitment for helping others improve their lives.