Maintenance Administrative Assistant at Merchants Distributors, LLC

Overview

Provide administrative support to the Director of Facilities to achieve the goals and objectives of all maintenance departments.

ENTRY LEVEL POSITION

Responsibilities

• Act as liaison between all departments and the Maintenance Department.
• Receive service requests, discover pertinent information, and provide responses to Maintenance Department issues.
• Match invoices with packing slips for payment and prepare vouchers for each invoice from purchases made for Warehouse, Garage, Dispatch, MDI Office, Alex Lee, and MTH.
• Maintain records for vehicle miles and fuel.
• Enter daily maintenance data into computer using Dossier.
• Prepare accounts payable documentation for the Maintenance Department.
• Prepare month-end fuel, mileage, repairs, road calls, and other necessary reporting.
• Process invoices and records and provide clerical support within the department.
• Maintain an accurate account of departmental expenses.
• Assist management team on special projects.
• Assist in organization of time and work of the Facilities Director.
• Sort and distribute mail.
• Maintain ComData check account and communicate account status with department supervisors.
• Perform all other duties as assigned by Facilities Director.
• Communicate with vendors on payment and any concerns with purchases and MDI's account status.
• Process all OTR citations received by our Transportation Department.

Qualifications

Desirable Qualifications:

• Associate’s degree or equivalent experience preferred.
• Proficient with Microsoft Excel and Word.
• Excellent data entry, typing, and ten key skills.
• Ability to work with minimal supervision, anticipate situations, and develop solutions.
• Strong problem-solving skills and ability to handle pressure.
• Strength in multi-tasking and good organizational skills.
• Quick learner and able to adapt to a changing and challenging environment.
• Strong communication skills and able to handle confidential information.

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