Banquet Set up Attendant at Westin Nashville

The Banquet Set-Up Attendant is responsible for the efficient and accurate setup and breakdown of banquet and meeting rooms according to event specifications. This role requires physical stamina, attention to detail, and the ability to work effectively as part of a team to ensure successful and timely event execution.

Essential Functions:

• Room Setup: Arrange tables, chairs, staging, dance floors, and other equipment according to floor plans and event orders.
• Table Setting: Place linens, silverware, glassware, and centerpieces on tables accurately and aesthetically.
• Equipment Handling: Safely transport, set up, and break down audio-visual equipment (e.g., projectors, screens, microphones), podiums, and other event-related items.
• Room Refresh: Reset rooms during events as needed, including clearing tables, replenishing supplies, and rearranging furniture for different phases of the event.
• Breakdown and Cleanup: Dismantle room setups efficiently and safely after events, ensuring all equipment is returned to its proper storage location and the room is clean and organized.
• Inventory Management: Assist in maintaining an accurate inventory of banquet equipment and report any damages or shortages to the supervisor.
• Safety and Maintenance: Adhere to all safety regulations and procedures. Report any maintenance issues or hazards to the supervisor.
• Communication: Communicate effectively with the banquet manager, event staff, and other departments regarding setup requirements and any changes.
• Teamwork: Collaborate effectively with other banquet staff to ensure smooth and efficient event operations.
• Flexibility: Adapt to changing event needs and requests, demonstrating a willingness to assist with various tasks as required.

Other Tasks:

• Assist with unloading and storing deliveries of banquet supplies.
• Maintain cleanliness and organization of storage areas.
• Assist with minor repairs or adjustments to equipment as needed.
• Provide support to other Food & Beverage departments as directed.
• Perform other duties as assigned by the Banquet Manager or Supervisor.

Core Competencies:

• Physical Stamina and Strength: Ability to lift, carry, push, and pull heavy objects (e.g., tables, chairs, equipment) for extended periods.
• Attention to Detail: Thoroughness in following setup diagrams and ensuring all elements are in place and correctly positioned.
• Time Management: Ability to prioritize tasks and complete setups and breakdowns within designated timeframes.
• Teamwork and Collaboration: Ability to work effectively with others to achieve common goals.
• Communication Skills: Ability to clearly and concisely communicate with supervisors and colleagues.
• Problem-Solving: Ability to identify and resolve minor setup issues efficiently.
• Adaptability and Flexibility: Willingness to adjust to changing demands and assist with various tasks.
• Safety Consciousness: Awareness of and adherence to safety procedures to prevent accidents and injuries.
• Customer Focus: Understanding the importance of providing a positive experience for event attendees through accurate and timely setups.
• Professionalism: Maintaining a professional appearance and demeanor while on duty.

Physical Requirements:

• Ability to stand and walk for extended periods.
• Ability to lift and carry up to 50 pounds regularly.
• Ability to bend, stoop, kneel, and reach.
• Dexterity in using hands and arms to manipulate objects.

Work Environment:

• Fast-paced environment with varying noise levels.
• May work indoors and occasionally outdoors.
• Flexible work schedule, including evenings, weekends, and holidays, may be required based on event schedules.

Qualifications:

• High school diploma or equivalent preferred.
• Previous experience in banquet setup, event services, or a related field is a plus.
• Basic knowledge of audio-visual equipment is beneficial.

DISCLAIMER:

The above job description is not an exhaustive list of all of the duties and responsibilities of the position, nor should it be construed as a contract.  As with all positions at Castlerock, employment is “at will” or voluntary on both the part of the employee or employer.  That’s means employment can be terminated by either party with or without notice and/or with or without cause.