Executive Administrative Assistant at Noblis

Responsibilities:

At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T).

 

DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. Within S&T, Noblis works with the government to execute Research, Development, Test and Evaluation (RDT&E) to transition solution approaches, technologies, and knowledge products in support of DHS Component customers including U.S. Coast Guard (USCG), the Transportation Security Administration (TSA), Customs and Border Protection (CBP), the U.S. Secret Service, the Federal Emergency Management Agency (FEMA), Immigration and Customs Enforcement (ICE), the Cybersecurity and Infrastructure Security Agency (CISA), Federal, State, Local Tribal and Territorial (FSLTT) first responders, and the larger Homeland Security Enterprise (HSE).

 

This position will provide executive administrative assistance to S&T’s executive leaders. This entails support to enable leadership to drive innovation, address operational challenges, and deliver solutions that enhance national security.

 

This position requires staff to be in-person at the DHS S&T client site in Washington, DC and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so.

 

Responsibilities may include, but are not limited to:

• Coordinating, organizing, and scheduling S&T’s executive leadership’s meetings, calendars, and international and domestic travel.
• Reviewing deliverables to ensure accurate content, grammar, and formatting.
• Organizing and participating in: stakeholder engagement, meeting organization, note-taking, after-action reports, and action item delivery and follow-up.
• Representing S&T interests in DHS cross-functional collaborations by ensuring the engagement is meeting objectives.
• Providing strategic guidance on making processes more effective and taking innovative action to advance senior leadership initiatives by ensuring S&T staff are properly motivated to achieve them.
• Acting as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Identifying new processes and procedures to increase efficiency of collaboration, knowledge sharing, and organization.
• Collaborating with other Administrative Officers across S&T to coordinate meeting notes, leadership schedules, and share knowledge and best practices.
• Coordinating the logistics of large-scale events and meetings, both virtual and in-person, from planning to successful execution.

Required Qualifications:

 

• Bachelor's degree and seven years of related experience OR Master's degree and five years of related experience or equivalent combination of education and experience.  
• Eligibility to receive DHS Suitability.
• SECRET Clearance.  Eligibility to receive a TOP SECRET clearance.
• Ability to come onsite at S&T five days a week, and work core government hours.

Desired Qualifications:

• TOP SECRET clearance.
• Experience building and maintaining strong professional relationships through effective communication, cooperation, trustworthiness, and problem-solving.
• Ability to work in a dynamic and team-oriented environment, demonstrate initiative, and function productively in the face of new assignments and the re-prioritization of existing assignments.  
• Experience organizing and maintaining multiple calendars for senior-level leadership.
• Experience taking meeting notes and creating briefs and correspondence adhering to specific organizational templates and expectations.
• Familiarity with federal international and domestic travel processing policies and tools.
• Effective verbal communication skills to include providing brief oral updates on the status of tasks, action items, calendars, agendas, and deliverables on an ad-hoc basis.
• Practice handling sensitive information with the highest discretion.
• Experience maintaining electronic records.
• Ability to work on multiple tasks simultaneously to include prioritizing, tracking, follow-up, and follow-through to task completion.
• Possess proactiveness in demonstrating foresight, preparedness, and a strong sense of responsibility.
• Experience providing guidance and feedback to senior-level leadership.
• Demonstrated attention to detail in written communication, to include grammar, formatting, and copy editing.
• Familiarity with Generative Artificial Intelligence tools.
• Ability to prioritize urgent matters and resolve scheduling conflicts efficiently.
• Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams.
• Candidates with SECRET or TOP SECRET clearance and DHS Suitability are strongly preferred.

Overview:

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

 

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.

 

*Remote/hybrid status is subject to change based on Noblis and/or government requirements

Commitment to Non-Discrimination:

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.

 

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

EEO is the Law  |  E-Verify  |  Right to Work

Total Rewards:

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.

 

Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis’ total compensation package.

Posted Salary Range:USD $70,000.00 - USD $109,375.00 /Yr. Apply Now