Administrative Aide to the Communications Manager at Prince George's County Government, MD
Prince George's County Government, MD · Largo, United States Of America · Onsite
- Professional
- Office in Largo
About the Department
Come join our team!
Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
The Prince George’s County Office of Central Services is currently seeking qualified applicants to fill an Administrative Aide to the Communications Manager (Administrative Aide 2G), grade G15, in the AV Unit for CEX.
About the Position
This position is responsible for diverse administrative and clerical assignments primarily for the Communications Manager, Communications Team, assisting with incoming and outgoing correspondence, special projects, media preparation and archival of records. Provides administrative and clerical assistance of Office of Chief of Staff as assigned.
About the Agency
The Office of Central Services is a multifaceted agency of the Prince George’s County Government providing government-wide, mission critical support services in the areas of facilities operations and management, building design & construction, real estate services, fleet management, and general services. We make government operations operate better for the government.
Position Duties
Coordinates special assignments and projects to relieve the Director and Deputy Director of Communications of administrative details using knowledge of departmental guidelines, policies and procedures, effective communication skills, professionalism, and tact.
Monitors requests for information from departments/agencies to keep the Director and Deputy Director of Communications informed regarding the status of time sensitive projects.
Maintains working knowledge of all special projects/events being handled by the Director and Deputy Director of Communications.
Attends meetings/events/press conferences with Director and Deputy of Communications, as requested, and takes and prepares minutes as needed.
Drafts and prepares memoranda and letters for signature by principals including the County Executive and other members of the leadership team.
Finalizes documents for distribution within the County Executive's Office, other County agencies, and/or organizations outside of the County.
Reviews correspondence prepared by other departments/agencies and/or other office staff prior to forwarding to Executive leadership team for signature using acquired proofreading skills.
Create and update web and video content for the County Executive Communications website.
Answers and screens incoming telephone calls and greets visitors, providing answers to questions/ inquiries or referring to appropriate agency or staff person, when appropriate.
Serves as back-up to other administrative support staff as needed by answering telephone calls promptly and greeting visitors, as requested.
Establishes and maintains subject, project and confidential files for the Director using an established filing system.
Handles mail flow for Director of Communicaitons, placing it in proper order of importance for immediate review.
Minimum Qualifications
- Must have satisfactorily completed probationary period as Administrative Adie I
- High school diploma or G.E.D. certificate which included business courses
- One (1) year of secretarial training above the high school level
- One (1) year of secretarial or technical clerical experience which involved working with the public.
Preferred Qualifications:
- At least three (3) year of increasingly responsible experience providing direct support to sectional or divisional director in a public or private organization
- At least three (3) year of serving in a role that required coordination and communication with multiple division
- Advanced experience with Microsoft 365 Office applications, including proven strength in the use of spreadsheets, database and presentation applications, including Microsoft Excel and PowerPoint
- Experience with community engagement and/or executive stakeholder management
Other Qualifications
Job Location:
1301 McCormick Dr, Upper Marlboro, MD 20774-5416
Conditions of Employment: Upon selection, the candidate must:
Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passingtest scores will be applied.
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties.
Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
