Payroll & Records Clerk (Temporary Full-Time) at City of Thunder Bay

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The City of Thunder Bay provides exceptional quality of life to those who live, work, and play in Thunder Bay – a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together!

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Job Specific Information:

Should this temporary vacancy be filled by a regular full-time employee, seniority and benefits will continue in the normal manner and the regular employee will continue to maintain normal, full-time status for the duration of the appointment.

If it becomes known that the position is permanent, it will be reposted and filled in the normal fashion.

POSITION SUMMARY: Under the general supervision of the Manager – Financial and Administrative Services, is responsible for payroll services within the Community Services Department.

MAJOR RESPONSIBILITIES:

• Performs on-line data entry, produces reports, and participates in the correction of input data.
• Processes staff reimbursements including mileage, tuition, boot allowance, medical & tool replacement.
• Liaises with Human Resources, Division Managers, Supervisors and employees in regards to confidential payroll issues; researches and responds to inquiries as required.
• Maintains and monitors employee files, absence quotas and leave entitlements and processes divisional paperwork as required.
• Provides support to divisions regarding SAP functions including accurate completion of timesheets.
• Processes and maintains training records for divisional employees in SAP as required.
• Performs bi-weekly payroll audits and distributes paycheque information.
• Verifies and calculates overtime and additional payments for accuracy, identifies errors and makes corrections as advised.
• Gathers data, produces reports and statistical summaries and responds to inquiries as required.
• Maintains up to date knowledge and understanding of relevant Collective Agreements.
• Performs the duties of the Clerk Steno III/Receptionist during absences and breaks as needed.
• Provides back up for the Facility Booking Coordinator and Child Care Accounting & Administrative Clerk during peak periods and absences.
• Performs such other related duties as may be required.

QUALIFICATIONS:       

Education/Experience:

• Secondary school graduation; or
• Equivalent combination of education and experience

Skills/Abilities:

• Must be at a basic skill level in word processing and an intermediate skill level in spreadsheet software and must possess on-line data entry skills
• Must have a working knowledge of automated payroll systems
• Must possess excellent communication skills and deal with customers in a tactful and courteous manner
• Must have proven time management skills

CONDITIONS OF EMPLOYMENT:

• May be required to work statutory holidays to meet payroll deadlines
• Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

General Information:

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

ONTARIO HUMAN RIGHTS CODE:  It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression.  Therefore, a resume submitted to the City must not include references to any of the above characteristics.  Do not include: 

• Photos
• Any certificates that have photo identification
• Driver’s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources & Corporate Safety Division should you be the successful applicant.  If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant.  Please do not submit your Criminal Record Check with your application.

ACCOMMODATION:  Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.