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High School Secretary, (Non-Continuing) at Coupeville School District

Coupeville School District · Coupeville, United States Of America · Onsite

2025-09-28 14:00:00.0

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High School Secretary, (Non-Continuing)

JobID: 803

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
9/26/2025

Location:
Coupeville High School

Date Available:
October 2025

Additional Information: Show/Hide
High School Secretary, (Non-Continuing)

POSITION TITLE: High School - Secretary (Non-Continuing)
Supervisor: Principal
Association: Coupeville Educational Support Association
LOCATION: High School
JOB NUMBER: 803
HOURS/DAYS: 8.0 / TBD
RATE: Commensurate with CESA Salary Schedule

General Description: The school secretary is responsible for the efficient operation and management of the school office. The school secretary acts as receptionist for the school administration office and provides secretarial services to the school principal and assistant principal, and, as appropriate, to the school’s teachers.

Essential Job Functions:

Perform reception duties for the school office, greeting patrons, students and employees, receiving and directing calls, providing information and other assistance as necessary.
Provide secretarial services to the school principal and assistant principal, and, as directed, to teachers.
Supporting the Career and Technical Education Director (CTE) by managing secretarial duties, record-keeping, and data reporting for the department.
Provides essential administrative support to Athletic Director (AD), including communication & liaison to coaches, athletes and parents, record keeping, event coordination, scheduling, and reporting.
Serves as the public relations contact for the school.
Schedule meetings and school activities and events, and compile and distribute schedules as appropriate to staff, students, and the public.
Prepare and distribute agendas for meetings, and record and prepare written minutes of meetings, when directed by supervisor.
Assist in coordinating substitute assignments, greet substitutes and provide them with necessary information; submit staff reports of absence.
Publish and distribute annual student handbooks at the direction of the principal.
Prepare requisitions as directed, ensuring that district accounting procedures are followed.
May be responsible for the school imprest account.
Order necessary supplies for operation of the school office.
Publish and distribute a school newsletter and maintain a Facebook® presence, as directed.
Key operator for school office machines (telephones, photocopiers); schedule maintenance and repair.
Train and supervise student and adult office helpers.
Perform other duties assigned by the school principal.

Required Knowledge, Skills, Abilities:

a high school diploma or equivalent;
experience in an office environment working with the public, maintaining files, and using a variety of office equipment;
First Aid and CPR certification;
a thorough knowledge of English grammar, spelling and punctuation;
the ability to work independently in a public and often distracting environment;
demonstrated experience and proficiency in use of computers for word processing, spreadsheet, and data management;
a helpful, calm, friendly, and polite manner when interacting with students, parents and school staff;
the ability to make reasoned decisions;
appropriate discretion concerning students, staff, and confidential or privileged information, in accordance with state and federal laws and district policies.
a demonstrated ability to communicate and work well with others, and especially with students.

A working knowledge of the Skyward Qmlativ/WESPaC student information system is highly desired.

Working Conditions:

Works in an office, frequently seated in a chair and using a computer for multiple functions.
Moves within the school and occasionally between school locations.
Bends, twists, and lifts up to 20 pounds when accessing records and office supplies.
Occasionally exposed to high decibel alarm systems during drills or an actual emergency.
Uses a telephone to communicate.

Disclaimer: This job description indicates the general nature and essential duties and responsibilities of work to be performed by someone in this position. It does not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Application Procedure:
Apply online at http://coupeville.k12.wa.us/staff-jobs/
Current employees apply as Internal Applicant
All others apply as External Applicant

Candidates of Diversity Are Strongly Encouraged to Apply:
Coupeville School District welcomes, values and promotes diversity, equity, and inclusion in its workforce. Candidates from diverse backgrounds are strongly encouraged to apply. This is in alignment with our CSD Equity Commitment Statement: “Whether about race, religion, language, immigration status, culture, sexual orientation, gender identity, class, or ability, or a combination of these, we know that students deserve to be honored and respected for who they are. Coupeville Schools is committed to providing a safe, equitable, and inclusive working and learning community for all.”

Coupeville School District is an Equal Opportunity Employer
Coupeville School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The board designates the superintendent to serve as the district’s coordinator regarding: Title IX; Section 504/ADA; Civil Rights Compliance and to handle questions and investigate any complaints communicated to the district of alleged discrimination. Superintendent, 501 S Main, Coupeville, WA, 98239, phone: 360.678.2404.

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High School Secretary, (Non-Continuing) at Coupeville School District

Additional benefits

Other home office and work from home jobs

Paraeducator 1:1 Support

CC1 Special Education Teacher

Paraeducator - (2025/2026) - 0.55 FTE

Search job

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