Administrative Assistant IV at Global Resource Solutions, Inc.

Global Resource Solutions, Inc. (GRS) is seeking an enthusiastic, motivated and talented individual for the position of Administrative Assistant IV.

Job Description:

Summary: The Administrative Assistant IV will provide administrative support services for the security department.

Essential Duties & Responsibilities: 

• Track, maintain records and coordinate paperwork IAW DoDI 5200.02 DoD Personnel Security Program; AFI 16-1404, Information Security Program; AFI 16-1406, Industrial Security Program Management, AFI 31-601, Industrial Security Program, and the Defense Information Security System (DISS) as they apply to the USAF/SG community. 
• Assist in administering courier briefings and provide courier documentation to individuals as required for classified handling within the NCR daily
• Develop a process to ensure inventories of Top Secret information be conducted at minimum annually, or more frequently when circumstances warrant. 
• Track and update the Commander/Director appointed security assistants in writing to manage applicable security programs i.e. Information Security Program (INFOSEC), Industrial Security, Insider Threat and/or PERSEC
• Assist with the development and implementation of an Emergency Action Plan (EAP). Certify it has been developed to protect, remove, or destroy classified material in case of fire, natural disaster, civil disturbance, terrorist activities, or enemy action
• Initiate, maintain, and document required personnel security investigations appropriate to the individual’s responsibilities and access to DoD Sensitive Information. Assist the Security Manager to ensure Personnel Security Investigation (PSI) packages are completed.
• Assist the Government with reviewing the SF86/85P to ensure accurate and complete information. For incomplete questionnaire, contact Subject and obtain missing information within three (3) business days. Assist with mailing a hard copy of fingerprints to Office of Personnel Management (OPM) with any other required documents.
• Maintain a list with personnel security investigations appropriate to the job responsibilities for the staff in addition to who has access to DoD Sensitive Information. Document and notify Subjects with expired investigations and unfavorable adjudications per the Security Manager’s request and update the file with current information once it is received
• Monitor and update a database/roster of personnel requiring re- investigations, upgraded requirements, PSI pending adjudication, personnel that are no longer with the agency 
• Assist the Security Manager by gathering documentation and contact information prior to providing visitor access to the Government facility. Coordinate all documentation from employees obtaining access to Government networks between personnel and Security Manager
• Monitor personnel to ensure members who have access to classified information possess the proper security clearance, have a signed SF 312 "Classified Information Non- Disclosure Agreement", and have a need-to-know.
• Ensure members who have access to classified information have a Standard Form 312 annotated in DISS
• Create a training program/schedule for personnel to be educated and informed on reportable behaviors that fall under the continuous evaluation program
• Develop a Key and Combination Program. Track/monitor keys, combinations to storage containers, and vaults accounted for. Ensure security is commensurate with the level of classified material being protected
• Answer general questions pertaining to visitor assistance, Information Systems security and secure conference room administration. 
• Coordinate with Security Manager toward developing, updating, maintaining and monitoring tools which tracks all Annual Security Training Requirements for DAF/SG and AFMEDCOM personnel. 
• Maintain database to ensure accuracy/integrity of reporting via in/out-processing. 
• Assist, develop, manage and implement the Operations Security Program (OPSEC), (INFOSEC) and other security related training, as a result of policy changes, or dictated by local policy. 
• File, track, route, fax, and scan documentation pertaining to personnel reports, records management, and CAC issuance.

Requirement: 

• Three (3) years security administrative support experience.
• Bachelor’s degree or Associate’s degree preferred

Security Requirements: 

• Secret 

Skills:

• Experience with Microsoft Word, E-mail, Voicemail, the Internet, Access, Excel, answering telephones, using copy machines, using fax machines, and customer service. Training on specific systems used by SEPS will be provided
• Manage large volumes of data entry tasks and BI material. Familiar with OPM BI’s
• Interpret and follow specific written and oral instructions

Physical Requirements: This position requires employees to be willing and able to: sit, bend, reach, stoop, squat, stand, and walk. 

Communication: Excellent customer service via phone and face to face conversation, excellent written and oral command of English.

GRS is an Equal Opportunity Employer. GRS will continue to abide by obligations under VEVRRA and Section 503 physical or mental disability, protected veteran status, or any other characteristics that are protected by law.