Contract Administrator II at Port of Portland, OR

About the Department

The Port of Portland is hiring for a Contracts Administrator II.

We are seeking a creative and independent professional who would be responsible for the environmental department’s budgeting and ensuring that environmental on-call contract agreements are appropriately drafted, negotiated, and executed on behalf of the Port. This position will also be responsible for ensuring compliance, managing coordination, and completing administrative tasks to meet department objectives.

We offer a flexible hybrid schedule that combines work-life balance with team collaboration. You'll be in the office Tuesday through Thursday to engage with colleagues and support our business lines, with the flexibility to work from home on Mondays and Fridays as business needs allow.  

From the hiring manager: “If you enjoy challenging and rewarding work that supports extremely smart and kind professionals who do good things for people and the planet, this job is for you! This role supports efforts to maintain on-call contract compliance, achieve agency environmental goals, and ensure shared prosperity in our region.”

Position Duties

• Assist with development and execution of solicitations for services for on-call contracts, conduct review and administration of complex contracts in accordance with agreed upon contract language, ordinance or tariff.
• Administer environmental on-call contract system so that the Port always has access to multiple service providers.
• Process all task orders, requisitions and payments in a timely manner. Follow up with customers on collection issues.
• Ensure terms of all environmental contracts and agreements, as well as all Port contracting and procurement policies and procedures, are complied with by the Port and its service providers.
• Perform financial analyses and create reports to disseminate information to department management and facilitate discussions around any identified issues and trends.
• Standardize and improve budgeting and contracting processes, systems and tools and conduct training on best practices.
• Other Project Support: Manage administrative and operational projects as needed.

Minimum Qualifications

• (Required) Minimum of (2) two years’ experience involving budgeting, contract administration and/or a related field.
• (Preferred) Bachelor’s in business, public administration, finance, or a related field.
• (Preferred)Professional purchasing and contracting certification.
  • Any of the following would qualify:
    • Oregon Department of Administrative Services: Oregon Contract Administration Certificate.
    • Universal Public Purchasing Certification Council: Certified Professional Public Buyer, Certified Public Purchasing Officer.
    •  Institute of Supply Management: Certified Purchasing Manager, Accredited Purchasing Practitioner.
    • National Contract Management Association: Certified Professional Contracts Manager.
    • Certified Construction Contracts Administrator.

Demonstrated Skills:

• Critical thinking, analytical and organization skills.
• High volume, detailed data entry and analysis with accuracy.
• Strong written and oral communications.
• Independent and self-motivated.
• Organize workload and prioritize tasks to meet changing priorities and deadlines.

Abilities & Competencies:

• Contract administration principles.
• Budget development, analysis and reporting.
• Public contracting laws, procurement policies and procedures.
• Microsoft Word, SharePoint, and Microsoft Excel (complex formulas, pivot tables, charts).

Other Qualifications

 SELECTION PROCESS (tentative schedule):

1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of October 13, 2025.

2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials.

3. Our goal is to schedule virtual first round of interviews with candidates who successfully passed the SME evaluation by the week of October 20, 2025. Panel Interviews will be held week of October 27, 2025.