Operations Supervisor - Elections at Williamson County, TX

About the Department

Reporting directly to Elections Administrator, responsible for overseeing the inventory, distribution, maintenance, warehouse storage, and logistics of all equipment, voting ballots, and department assets for Williamson County Elections Department. 

Position Duties

• Prepares, assigns, and programs all election equipment and distributes them to various polling locations 
• Coordinates and creates supply kits for voting locations including processing documentation for early voting and election day locations
• Provides and creates trainings to field and election staff on troubleshooting voting equipment and proper use of equipment
• Oversees the recruiting, training, and supervision of temporary/seasonal election field technicians and warehouse clerks
• Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
• Serves as a record management liaison for Elections Department and other department personnel
• Performs quality control on all forms and documents to ensure compliance from the Secretary of State office is followed
• Oversees and supervises all inventory operations including the maintenance and inspections of the department equipment and supplies
• Manages database for inventory control and supplies including ticket tracking system and related department software
• Conducts performance reviews and recommends personnel changes within department parameters
• Performs and creates quality control measures and directs and develops various safety and maintenance techniques and programs to reduce risk and cost
• Develops and maintains operational routines and procedures for equipment, including organizing, storing, and arranging inventory for daily use
• Coordinates and schedules, routine, and emergency maintenance on Election’s vehicles to support the daily operations of the department 
• Monitors multiple departmental email accounts relating to elections operations 
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Elections Administrator
• Direct Reports – Yes

PHYSICAL DEMANDS

• Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment (up to 45 lbs.)
• Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

• Work is primarily indoors, with exposure to inclement weather
• May be required to perform some work outdoors in inclement weather (heat, cold, wet conditions)
• Exposure to dust, and high noise levels
• Regular travel between work sites as required

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Associate degree in a related field and two (2) years of years of logistics and warehouse coordinating OR an equivalent combination of education and experience
• Two (2) years of demonstrated lead experience

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver’s license 

• Forklift Operator Certification

PREFERRED QUALIFICATIONS 

• Bachelor’s degree in a related field

• Two (2) years of supervisory experience

• One (1) years of warehouse management experience in a government capacity
• Registered Elections Official (REO) Certification within two (2) years of employment 

• Certified Elections/Registration Administrator Certification (CERA) within five (5) years of employment

EMPLOYMENT TESTING 

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes 
• Motor Vehicle Record check: No
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Other Qualifications

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.   

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.   

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.