- Professional
- Office in Santa Barbara
Description
- Calendar Management: Proactively manage the CPO's extensive and dynamic calendar, coordinating internal and external meetings, resolving conflicts, and acting as the primary gatekeeper to ensure efficient time management. Proactively anticipate scheduling needs and ensure efficient time management for the CFO.
- Travel & Expenses: Plan and coordinate all travel logistics for the CPO, and prepare and submit expense reports, process invoices, and manage vendor correspondence.
- Correspondence: Draft basic correspondence, proofread documents, and prepare materials and simple slide decks for the CPO's meetings and presentations. Ensure clear communication of schedules and expectations to the necessary parties.
- Process Improvement: Proactively identify areas to automate, streamline, and improve processes and experiences.
- Event Coordination: Manage the end-to-end logistics for broader People Team programs, events, and meetings (e.g., offsites, all-hands meetings, team social events, and broader team meetings) in partnership with People Operations team.
- Logistical Execution: Manage all F&B ordering, calendar invitations, and location scheduling with flawless execution, anticipating needs for food, beverages, and technical setup before being asked. Ensure seamless coordination for team meetings and events in partnership with the People Operations team.
- Employee Engagement: Own and coordinates broader People team activities for key meetings and celebrations, including anniversaries, birthdays, and general gifting. Manage the Sendoso system to facilitate these efforts.
- Space Planning: Partner with the Facilities team to manage all space planning and related communications for the People organization.
- Mail Operations: Manage all physical mail operations for the People Team, along with general filing and alignment with key stakeholders.
- Ad Hoc: Support with other administrative duties as needed.
- Bachelor’s degree in Business Administration or a related field preferred.
- 4+ years of experience in executive support or a similar role.
- Strong organizational, multitasking, and time management skills.
- Excellent communication and interpersonal skills, both written and verbal.
- Ability to work independently and collaboratively as part of a team.
- Proven ability to maintain confidentiality and exercise discretion.
- Proficiency in key applications such as Google Suite (Docs, Sheets, Slides) and knowledge of Expense and Travel solutions (Navan, Concur) is a pulse.
- Strong understanding of business processes and the ability to identify and implement process improvements.
- Prior experience supporting at the leadership or executive level.
- Willingness to be located in the Santa Barbara office 4-5 days a week.
- Demonstrated ability to effectively prioritize tasks and manage competing demands in a fast-paced environment.
- Meticulous attention to detail and exceptional problem-solving abilities.
Please note that compensation is just one aspect of a comprehensive Total Rewards package. The compensation range listed here does not include additional benefits or any discretionary bonuses you may be eligible for based on your role and/or employment type.
Regular full-time employees are eligible for benefits - see here.
About AppFolio
AppFolio is the technology leader powering the future of the real estate industry. Our innovative platform and trusted partnership enable our customers to connect communities, increase operational efficiency, and grow their business. For more information about AppFolio, visit appfolio.com.
Why AppFolio
Grow | We enable a culture of high performance, where delivering results is recognized by opportunities for growth and compelling total rewards. Our challenging and meaningful work drive the growth of our business, and ourselves.
Learn | We partner with you to realize your potential by investing in you from the start. We're cultivating a team of big thinkers through coaching and mentorship with our best-in-class leaders, and giving you the time and tools to develop your skills.
Impact | We are creating a world where living in, investing in, managing, and supporting communities feels magical and effortless, freeing people to thrive. We do this by innovating with purpose while cultivating a culture of impact. We learn as much from each other as we do our customers and our communities.
Connect | We excel at hybrid work by fostering an environment that feels flexible, personal and connected, no matter where we are. We create space to fuel innovation and collaboration, and we come together to celebrate, connect, and succeed.
Paddle as One.
Learn more at appfolio.com/company/careers
Statement of Equal Opportunity
At AppFolio, we value diversity in backgrounds and perspectives and depend on it to drive our innovative culture. That’s why we’re a proud Equal Opportunity Employer, and we believe that our products, our teams, and our business are stronger because of it. This means that no matter what race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, or veteran status, you’re always welcome at AppFolio.
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