Property Maintenance and Compliance Manager at Historic Environment Scotland

Starting salary: £32255
Contract type: Permanent
Grade: 3
Location: Stirling Castle
Working Hours: Monday - Friday, 35 hours per week annualised
Interviews: To be held in person at Argylls Lodgings on Week Commencing 20 October 2025 

Reporting to the District Works Manager, you will manage the operational delivery of property maintenance and compliance activities at Properties in Care (PIC), within the scope of their allocated depot areas.  You’ll bring practical knowledge of the unique requirements of undertaking maintenance and compliance work in the historic environment, working confidently within the specialist standards, legislation, processes, and skills required to care for historic monuments and ensure they are safe environments for colleagues, visitors, and the wider community.

For more information about the post and information about the team, please access the full job description here for this post. Please note that if you don't have Office 365 installed on your device, this can be opened using your browser.

Benefits of joining us at Historic Environment Scotland

• Enrolment onto a Civil Service Pension scheme – 28% employer contribution
• 25 days annual leave, pro-rata (increasing to 30 days after 3 years) + 11.5 public holidays
• Reimbursement for relevant professional subscriptions
• Support for further education and personal development
• Study leave for work related courses
• Flexible working hours (where appropriate)
• Free entry to all of our properties (with up to three guests)
• Free entry to English Heritage, Manx and Cadw properties

Key Responsibilities of this role

•         Responsible for managing and supervising MCU property and compliance staff, deploying them in accordance with requirements at your monuments. 

•         Carry out maintenance and compliance inspections in line with HES policy, identifying areas of non-conformity or future maintenance requirements. 

•         Responsible for all property maintenance activity at designated PICs, all either using in house staff or contractor.

•         Work closely with the Operations Compliance team to facilitate compliance activities in the depot area such as: Mechanical & Electrical services, Planned Preventative Maintenance, Asbestos, Legionella, Fire alarms & extinguishers, Emergency Lighting, Waste and pest control liaising with and overseeing contractors and HES staff. 

•         Responsible for recruitment, coordination of staff training, staff development, attendance management, disciplinary procedures and other staff management duties. 

•         Purchase materials and supplies for property maintenance and compliance work at PICs, monuments and grounds in line with HES procurement policy   

•         Ensure implementation of health & safety policies and procedures production of job folders, risk assessments and method statements, deliver toolbox talks and briefings, and compiling and submitting accident reports on the HES PRIME reporting system 

•         Maintain skills and qualifications required for the role, including health and safety and compliance qualifications, complete required CPD for the role

•         Act as the main depot liaison for all maintenance and compliance activities, with a strong focus on supporting the Visitor and Community teams with reactive requests or remedial work 

•         Build and maintain constructive relationships with internal and external stakeholders and partners relating to the compliance and property operations within your Depot. 

•         Collation and reporting of information related to your area of responsibility in the form of progress reports, programme updates, delays and blockers

•         Support wider District and organisational activity such as functions, events and outreach. 

•         Work with the Lead Craftsperson to ensure all activity is carried out in a safe and coordinated manner

•         Use experience to proactively seek opportunities for efficiencies in process and procedure within your remit

•         Assist the Asset Management and Compliance team to develop programmes and procedures related to compliance and maintenance work

•         Partner with other Managers to ensure effective cover in the event of absence, and as part of an on-call rota covering business continuity incidents on weekends and public holidays. 

•         Due to the nature of this role the role holder will need to work outside in variable weather conditions as well as office work.   

•         The role holder will also be required to travel both within and outside of their district for work purposes and may involve travel and staying away from home overnight. 

Key requirements of the role:

In order for you to be successful in this post, we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1,200 words), using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life, home life, education or volunteer experience. Please read our CV and Cover Letter Guidance first before completing, as you will only be eligible for selection if you use examples of how you meet the essential and desirable criteria.

Essential:

• Thorough and extensive knowledge of managing compliance and maintenance in a heritage setting. 

• Experience and knowledge of health & safety practices including the CDM Regulations, COSHH assessments, production of Risk Assessments and Method Statements.  

• Ability to organise and oversee multiple compliance and maintenance activities 

• Experience of planning and managing cyclical work for in house staff and contractors 

• Practical knowledge and experience of relevant areas of compliance associated with property and facilities management 

• Skills and aptitude to plan and organise resources and develop staff

• Awareness of stakeholder management 

• Excellent communication skills both written and verbal

• Proven leadership skills

• Ability to use IT equipment and standard MS office suite of programmes, Word, Excel, MS Forms to a reasonable standard 

•  Qualified to SVQ level 4 or SCQF level 6 in relevant discipline 

• CITB Site Management Safety Training Scheme (SMSTS) Safety Manager’s Certificate 

• IOSH Managing Safely  

Find out more about desirable skills and experience in our full job description here.

We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds, regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability, or neurodiversity. In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers.

We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format, please reach out to us via email at [email protected] or call our Head Office at 0131 668 8600 and speak to a member of our People Team.

Please note that, at this time, we are unfortunately unable to provide sponsorship as part of the recruitment process, therefore you must have current right to work in the UK to be considered for a post.

To submit your application online, please read our ‘How to Apply’ followed by ‘Apply Now’ button to begin your application.