Bilingual Secretary to Executive Director at Pasco School District 1

PASCO SCHOOL DISTRICT NO. 1

1215 WEST LEWIS ST

PASCO, WASHINGTON 99301

PHONE (509) 543-6700

OPEN TO IN-DISTRICT PERSONNEL ONLY

Open Date: 08/12/2025        

Application Deadline/Close Date: 08/15/2025, 4:00pm, or until filled.

Next Screening: Wednesday 10/01/2025

POSITION:      Bilingual Secretary to Executive Director- Elementary Schools

LOCATION:      Booth Building

HOURS:          8.00/day, Monday - Friday

                      260-day calendar

SALARY:         $26.59 - $29.30

                       Salary Schedules

                  AA Degree - $0.50/hour extra

                      BA Degree $0.75/hour extra

NEW HIRES ARE CONDITIONAL UPON PASSING A FINGERPRINT SCREENING

ESSENTIAL RESPONSIBILITIES:

• Provide secretarial support in the review of department and program budgets to include but not limited to inputting and/or requesting journal vouchers (JV’s), tracking data changes, informing administration of budget errors and/or negative balances.
• Prepare and submit required reports to the Office of Superintendent of Public Instruction (OSPI).
• Submit and/or approve various requests to include but not limited to purchase orders, requisitions, travel authorizations, travel reimbursements, P-Card purchases, district personnel absences, extra duty pay requests from district staff, and/or any additional approval workflows under supervisor direction.
• Create and maintain various spreadsheets and calendars.
• Follow district procedures for the procurement of supplies, equipment, printing and maintenance services.
• Review and schedule requests to use facilities for events and/or meetings with the Executive Director.
• Participate in District meetings to communicate information and gain feedback and/or direction on a variety of issues.
• Maintain inventory of office supplies to ensure availability of required items.
• Distribute documents and materials to appropriate staff, students and/or parents.
• Answer phones including support for other departments, taking messages, responding to voicemails and/or forwarding calls.
• Perform secretarial duties to assist in the daily activities for the building and administrator(s).
• Assists with supervision of students to ensure a safe and productive learning environment.

NON-ESSENTIAL RESPONSIBILITIES:

• Assist other personnel as may be required to support them with the completion of their work activities.
• Perform other duties as assigned within the scope of the position.

QUALIFICATIONS:

• High school diploma or equivalent, required.
• Prior job-related experience preferred but not required.
• Bilingual and/or Biliterate (Spanish), required.
• Experience working in a K-12 setting preferred but not required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of general office equipment such as computers, copiers, laminators, telephones, scanners, paper cutters, and/or step ladders.
• Knowledge in proper use of English in both written and verbal forms, use of correct grammar, spelling, and punctuation.
• Maintain detailed and accurate records.
• Skill in operating standard office equipment including basic computer applications.
• Ability to sit and/or stand for prolonged periods.
• Understand and conduct verbal and written instruction.

REQUIRED LICENSES, CERTIFICATIONS AND TESTING:

• Passing score on district administered clerical test.
• Passing score on district administered bilingual test. 
• Keyboard accuracy of at least 50 words per minute (WPM) on district administered typing test.

Letters and applications received after closing date will only be accepted and screened if the position remains unfilled.

NOTICE OF NONDISCRIMINATION: Pasco School District does not discriminate in any programs or activities on the basis of sex, race, creed, age, religion, color, national origin, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of trained guide dog or service animal. Pasco School District provides equal access to the Boy Scouts, Girl Scouts, and other designated youth groups. Questions and complaints of alleged discrimination should be addressed to the following designated employees: Title IX and Civil Rights Compliance Officer-Sarah Thornton; 1215 W. Lewis St., Pasco, WA 99301, 509-543-6700, [email protected]; and Sec. 504 Coordinator-Kristi Docken, 1215 W. Lewis St., Pasco, WA 99301, 509-543-6700, [email protected].