Recruitment & Outreach Coordinator at William James College

Institutional Overview

William James College is in an exciting growth phase at a time when its work is more essential than ever. For 50 years, the College’s talented faculty and staff have been educating professionals to bring mental health treatment skills to businesses and organizations, health care systems, correctional facilities, community mental health centers, schools, and consulting rooms. William James College is committed to educational excellence in applied psychology and developing the next generation of skilled professionals to increase access to behavioral healthcare for all people. 

 Position Summary

The Recruitment & Outreach Coordinator supports all aspects of outreach, recruitment, and enrollment for the College’s Workforce Development Initiatives (WDIs), including federally-funded projects. This role is responsible for executing recruitment strategies, engaging prospective applicants, and supporting their journey from inquiry to enrollment. General responsibilities include admissions support, applicant coaching, career guidance, record keeping, and documentation. This is a part-time, grant-funded position with reporting duties to the Associate Director of Clinical & Community Services in the Center for Workforce Development at William James College.

Essential Functions

• Lead outreach and recruitment efforts for workforce development programs, including federally-funded initiatives.
• Serve as an admissions counselor and ambassador by advising eligible candidates on successful completion of their applications.
• Maintain ongoing communication with prospective applicants and accepted students, responding to queries promptly.
• Guide prospective applicants through the inquiry and admission process, providing career coaching and counseling.
• Coordinate interview dates and times and facilitate applicant interviews electronically.
• Generate accurate and timely admission decisions for applicants.
• Utilize databases (e.g., Slate, Qualtrics) to collect recruitment data and maintain applicant correspondence records, per departmental guidelines.
• Compile, generate, and update admissions reports and statistics.
• Collaborate with the Marketing Department, Admissions Office, and other internal departments to promote career ladder and workforce development initiatives, including presentations, webinars, and relationship building.
• Recruit volunteers (e.g., students, alumni, faculty) for admissions functions.
• Participate in the preparation and execution of admissions and alumni events.
• Provide assistance with placing students at partner agencies for field education training. 
• Engage in other job-related duties, as required. 

Education and Experience 

• Familiarity with student recruitment, student services, and community outreach efforts.
• Demonstrated knowledge of and enthusiasm for the mission of William James College, including sensitivity to multicultural issues and a commitment to building a diverse applicant pool and behavioral health workforce.
• Ability to develop ongoing supportive coaching relationships with prospective students
• Ability to work well in a multi-disciplinary team setting.
• Excellent interpersonal and organizational skills.
• Ability to relate well to individuals from a variety of socioeconomic and cultural backgrounds. 
• Strong written and public speaking skills. 
• Bilingual proficiency in Cape Verdean Creole, Haitian Creole, or Spanish preferred. 
• Proficiency with Microsoft Word, Excel, Zoom, and other web-based tools. 
• Reliable transportation with a valid driver’s license. 

Applicants MUST be eligible for employment in the United States without requiring work visa sponsorship.

Total Rewards

We are excited to present an exceptional compensation and benefits package that prioritizes your wellbeing! Embrace comprehensive health, vision, and dental insurance, complemented by flexible spending accounts. Enjoy the peace of mind that comes with company-paid life insurance, long-term disability coverage, and the opportunity to contribute to your retirement. Relish our generous paid time off and seize the exciting professional development opportunities that empower your growth. Join us and experience a rewarding workplace that passionately invests in your future!

William James College is not-for-profit organization under Section 501(c)(3) of the Internal Revenue Code. Employment at William James College may qualify for The Public Service Loan Forgiveness (PSLF) program. studentaid.gov/manage-loans/forgiveness-cancellation/public-service#qualifying-employer

William James College is an institution and community dedicated to the principles of excellence, fairness, and respect for all individuals. We are committed to strengthening our communities, including our workplace, by fostering the development of competencies essential for change agents in an increasingly complex society.