At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.
Position Overview:
The Receivables and Collections Specialist is responsible for AR functions including payment processing, account reconciliation, and collections outreach. This role ensures the accuracy of receivables data, supports timely collections, and works cross-functionally to resolve issues and meet cash flow goals.
#LI-KD1#LI-Onsite
Responsibilities:
• Providing regional support to multiple Branches in areas of accounts receivable and collections
• Consistently work to track and obtain outstanding company revenues
• Follow-up on invoices submitted to ensure prompt and timely payment and escalates issues, as necessary
• Make a large number of calls to troubleshoot payment discrepancies and establish resolution
• Document in detail phone calls, phone numbers, person spoken to, and call information on a consistent basis
• Identify overpayments and/or duplicate payments; and investigate/resolve accordingly
• Process refund requests, in accordance with policies and procedures
• Send past due or demand letters to ensure payments are made in a timely manner
• Help reduce current DSO
• Receive and distribute incoming mail
• Monitors and tracks aged accounts receivable
• Review and verify monthly Client AR Statements as needed
• Identify and resolve any discrepancies between invoices and outstanding receivables
• Manage multiple shared inboxes
• Conduct in person and video meetings weekly with various branches to cover actions items with outstanding AR
• Management and reconciliation of multiple Branches current AR
• Handle Credit card payments by phone
• Assist with Pre-lien process and sign Waivers
• Schedule check pick ups
• Assist with audit preparation and requests
• Collaborate and assist with any corporate requests
• Assist in future acquisitions of possible company mergers
• Other job duties as assigned by Direct Supervisor
• High school education/GED with some college coursework completed
• Valid Driver's License with an acceptable driving record
• Strong verbal and written communication skills, detail-oriented with excellent organizational skills
• Excellent customer verbal and written customer service skill
• At least 5 years of recent experience in Accounts Receivables and or Collections Business 2 Business experience
• Previous experience in the construction industry is preferred but not required
• Previous experience conducting meetings with various levels of management
• Prevailing Wages and State specific construction experience a huge plus!
• Ability to effectively communicate information to and work with all levels of the organization
• Commitment to accuracy and eagerness for resolving errors and problems
• Excellent attention to detail and time management skills
• Strong analytical and investigation skills. Must be able to resolve invoice discrepancies in a timely manner and be resourceful
• Excellent problem-solving skills with a can-do attitude
• Ability to multi-task, plan, organize and prioritize day-to-day operations.
• Must have excellent interpersonal skills; able to communicate in a helpful and informative manner in person and on the telephone, and work in a team-oriented environment.
• Ability to follow and retain instructions and learn new tasks quickly while working in a faced paced environment with a high volume of account invoices
• Great understanding of MS Office products, including Word, Excel and Teams
Physical Demands & Work Environment:
• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment. • The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. • The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms. • The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
Travel Requirements:
● This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.
EEO Statement:
UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here
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