Administrative Specialist II - Brightwater at King County, WA
King County, WA · Woodinville, United States Of America · Onsite
- Professional
- Office in Woodinville
About the Department
The Administrative team within the Operation and Maintenance (O&M) section of King County’s Wastewater Treatment Division (WTD) provides essential support services that enhance the efficiency, safety, and effectiveness of the section’s operations. This team manages a wide range of administrative functions, including timekeeping, procurement, contract management, data tracking, documentation, and compliance reporting. By streamlining administrative processes and ensuring smooth operational logistics, the administrative staff plays a pivotal role in enabling technical teams to focus on maintaining and improving the wastewater infrastructure.
About the Role:
This role serves as the first point of contact for the treatment plants, providing a welcoming and professional presence for visitors, clients, and employees. The role involves managing front-desk operations, answering and directing calls, handling inquiries, and ensuring smooth communication within the organization. A warm, professional, and courteous demeanor sets the tone for a positive experience, enhancing the organization's reputation and customer satisfaction.
About the Team:
The work of the administrative team directly supports WTD’s vision of a clean-water future. This is a fantastic opportunity for an administrative professional who thrives in a dynamic, fast-paced environment and enjoys being a key contributor to a mission-driven team. This role offers the chance to develop and showcase skills in high-level multitasking, problem-solving, and organizational management, all while supporting impactful projects that make a real difference in the community. Joining this team means being part of a forward-thinking department that values innovation and collaboration, and the position provides opportunities for growth, both professionally and personally.
Join our team dedicated to ensuring clean water for generations to come! With over 1,000 employees engaged in planning, designing, building, and operating treatment facilities, our agency is at the forefront of environmental stewardship. Success for us means upholding our legacy while promising future generations a pristine environment.
We enforce regulations to reduce harmful waste discharge and actively educate the public and businesses on water quality protection. We prioritize accountability to our ratepayers and operate a well-managed agency that services over 2.3 million King County residents. Our regional wastewater treatment system not only sustains a healthy environment but also fuels economic development, fostering prosperity in our region. If you're passionate about making a difference and thrive in a collaborative environment, join us in our mission to safeguard our precious water resources.
King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial, and social justice, making it a foundational and daily expectation for all employees. As an Administrative Specialist II, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.
Position Duties
Serve as main receptionist and as the first point of contact for the treatment plant. Under general supervision, provide direct customer service and administrative support to both internal and external customers of the Wastewater Treatment Division. Greet and screen visitors warmly and direct them appropriately; take and relay messages; manage conference room and fleet calendars; and ensure reception and conference areas are clean and organized.
Handle routine clerical tasks by distributing and processing mail and deliveries, copying documents, and scanning records as needed.
Manage office supplies and purchasing – maintain office supply areas by ordering supplies and equipment. Use a P-card for purchases, process invoices and payments, and maintain accurate purchasing documentation.
Provide administrative support to management by assisting the Operations Manager and Wastewater Treatment Plant Manager. Prepare meeting packets, update online directories and internal email lists, support office space planning and surplus needs; and troubleshooting office equipment (e.g., copiers, laminators). Monitor toner supplies and request service as necessary.
Compose, draft, proofread, and edit documents to ensure they align with King County and WTD policies and procedures.
Communicate professionally and effectively. Provide accurate information about WTD services, identify customer needs, and route inquiries to the appropriate person or office. Maintain professionalism and confidentiality in all communications and when handling sensitive documents and information.
Coordinate front desk coverage. Manage time away from the front desk and proactively request backup coverage as needed.
Perform other duties as assigned.
Minimum Qualifications
Qualifications You Bring:
- Two or more years of experience involving customer contact; greeting and assisting customers in person.
- Experience working in environments that requires and maintains confidentiality.
- Demonstrated knowledge of office practices, procedures and functions with the ability to use and troubleshoot office machines such as copiers, scanners, label makers, laminators, etc.
- Keyboarding proficiency and accuracy of 50 words per minute.
- Ability to lift and carry 25 pounds for short distances.
- Demonstrated ability to work with diverse groups of individuals in a tactful, diplomatic, patient and professional manner.
- Excellent oral and written communications skills, including skill in proofing documents with special attention to vocabulary, punctuation, grammar, formatting, and spelling.
- Demonstrated punctuality and reliability in daily attendance.
Competencies You Bring:
- Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
- Resourcefulness: Securing and deploying resources effectively and efficiently.
- Organizational Savvy: Maneuvering comfortably through complex policy, process, and people-related organizational dynamics.
- Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.
- Values Differences: Recognizing the value that different perspectives and cultures bring to an organization.
- Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.
Required Licenses/Certifications:
- Valid/Unrestricted Washington State Driver’s License
It Would Be Great If You Also Bring:
- Experience using Oracle EBS
Other Qualifications
Working Conditions:
Work Location: Brightwater Treatment Plant - 22505 State Route 9 SE, Woodinville, WA 98072
Work Schedule: This full-time position works a 40-hour work week, Monday-Friday. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
Union Representation: This position is represented by Teamsters Local 117 – Wastewater Treatment Division, Professional & Technical and Administrative Support.
NOTE: Salary reflects $1.00 per hour contribution to the Western Conference of Teamsters Pension Trust.
Application materials will be screened for clarity, completeness, and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.
Anticipated Timeline for this recruitment (subject to change):
- Technical assessment/interview: Virtual - mid to late October 2025.
- Panel interviews: In-person - late October 2025.
To apply, submit a:
- Complete Application
- Resume
- Cover Letter
- Complete Supplemental Questions
For more information regarding this recruitment, please contact:
Rodney O. Dungo
HR Analyst
[email protected]
Discover More About the Wastewater Treatment Division: Visit our website and check us out at Facebook, X (formerly Twitter), Instagram, YouTube and our WTD Blog.
Discover More About DNRP: Visit our website, explore an interactive map of our recent accomplishments and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
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