Billing Supervisor at RubinBrown

RubinBrown is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis.

The Billing Supervisor is responsible for overseeing the firm’s billing and accounts receivable functions, ensuring accurate and timely invoicing. This role provides guidance and training to firm personnel involved in billing and ensures best practices are followed. The Billing Supervisor will also partner with leadership to drive process improvements, monitor key performance metrics, and support strategic financial initiatives.

The ideal candidate will have strong leadership and mentoring skills, extensive billing and accounts receivable experience, and the ability to perform in a fast-paced, deadline-driven environment. This position requires excellent communication skills, high attention to detail, and a proactive approach to problem solving. Hybrid work schedule available.

Major Responsibilities

• Provide training and guidance to ensure accuracy, timeliness, and compliance with firm billing standards.
• Oversee monthly billing cycle, including invoicing, finance charge application, and statement issuance.
• Manage client account maintenance and oversee reconciliation of accounts receivable balances.
• Serve as escalation point for complex billing issues and client inquiries.
• Review and approve accounts receivable reports, highlighting aging accounts, irregularities, and collection strategies.
• Implement and monitor key performance indicators (KPIs) for billing operations.
• Partner with Director of Accounting and management to identify and execute process improvements in billing and collections.
• Ensure accurate and timely time entry for billing purposes.
• Collaborate with cross-functional teams to support client service and resolve discrepancies.
• All other duties as assigned.

Preferred Experience/Background/Skills

• Bachelor's degree.
• Billing experience in the professional services industry.
• Proven success in managing billing and collections processes.
• High degree of accuracy and strong attention to detail.
• Strong leadership, coaching, and team-building abilities.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities under tight deadlines.
• Proficiency in accounting systems, Excel, and related software; adaptable with technology.
• Commitment to professional ethics, confidentiality, and client service excellence.
• Prior supervisory experience in billing, accounting, or related financial functions.

Working Conditions

• Typical office hours are 8:00 a.m. to 5:00 p.m.
• Ability to work extra hours as determined by workload and client expectations.
• Minimal travel.
• Hybrid model (2-3 days in the office/week).
• Ability to sit for long periods of time.
• Ability to move throughout office.
• Ability to lift, carry, push, pull up to 30-50 pounds.

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled

RubinBrown is an independent member of Baker Tilly International, the 9th largest accounting and business advisory network in the world. For more information, visit www.RubinBrown.com.