Lab & Site Operations Project Coordinator (Part-Time) at Linda Werner & Associates

Position Overview

The Lab and Site Operations Assistant will provide essential support to a small team of full-time employees at a science and engineering research facility. This part-time, onsite role focuses on maintaining smooth daily operations across both lab and general site functions. The ideal candidate is proactive, organized, and comfortable working in a dynamic research environment.

Key Responsibilities

General Site Operations

• Manage shipping and receiving of packages and mail
• Assist with furniture installation and setup
• Perform cleanup of large debris (e.g., boxes, packaging materials) as needed
• Support onboarding and offboarding processes, including parking setup and site access coordination
• Serve as a point of contact for facilities teams, building managers, and security personnel
• Promote and maintain general site safety standards
• Coordinate team social events and manage onsite refreshments (e.g., snacks, coffee)

Laboratory Support

• Organize and maintain two active lab spaces
• Procure lab equipment and supplies
• Coordinate shipment of lab equipment to and from an offsite location
• Ensure adherence to lab safety protocols

Project Management Support

• Track budgets and manage purchase orders
• Assist with NDA processing and documentation
• Support project planning activities
• Contribute to RFP processes, including:
• Coordination of gift programs
• Internal and vendor RFP submissions
• Participation in Sponsored Research Agreement (SRA) calls

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

Location: Onsite (Pasadena, CA)

Role type: Contract 12 Month Position 

Expected hours: 20 per week 

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you or will you in the future require any sponsorship to work in the US?

Language:

• English  (Required)