Digital Asset Management Specialist (Hybrid, PT 20 hours/wk) at None

The position supports each department's unique usage of the DAMS and establishes workflows for those areas that rely most heavily on the system--Publications, for example. The Specialist interfaces closely with the Visual Resources Manager on issues related to collection images, exhibitions images, and copyright as well as with the Director of the ALSC assisting in the sunsetting of old systems and supporting the DAMS as the central repository for all institutional images.

Job Qualifications 

• ALA-accredited MLS degree required
• 2-4 years’ experience working in digital asset management (DAM)
• Excellent written and oral communication as well as interpersonal skills
• Understanding of taxonomy, metadata standards, and cataloging
• Basic understanding of copyright laws and best practices
• Basic familiarity with integrated systems
• Preferred: experience with NetX
• Preferred: experience with collection management systems (e.g. The Museum System)

Clearances: Criminal Background-National

Physical Activities to Perform Essential Functions: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Moving:

• Approximately 80%+ of time is spent seated while working at a desk.  
• Ability to occasionally transport up to 25 lbs. of files, equipment or supplies.  Ability to move to access files, equipment or supplies.

Vision Requirements:

• This position requires extended time on the computer.

Communication Requirements:   

• Clearly communicate in person, by phone, and by video conference.  Communicate with others in conversational and written English. 

Working Conditions:

• Position operates in hybrid work setting comprised of the Barnes’ Philadelphia campus and remote work setting indicated by the employee at their documented home address.
• Position requires extended time on the computer.

Job Responsibilities:

• Creates and refines documentation of DAMS policies and procedures as they relate to workflows, administration, and system;
• Implements policies and procedures and ensures the DAMS usage follows best practices and standards; 
• Communicates information regarding use of the DAMS to different constituent groups, able to explain complex matters in simple terms; 
• Trains new staff in using the DAMS; 
• Conducts quarterly audits of assets to ensure accurate ingestion, metadata entry, as well as system maintenance; 
• Refines and maintains metadata entry guidelines, integrates new taxonomy and metadata requirements when necessary;
• Works collaboratively with Visual Resources Manager and Collections Research Coordinator on copyrighted materials and established workflows;
• Involved with continued work on the data source sync to ensure the consistent data push between systems (The Museum System, DAMS, online collection);
• Leads the cross-departmental DAMS working group meetings, a forum in which members bring questions about using the system, workflows, as well as learn about institution-wide initiatives related to the DAMS;
• Ingests assets as needed; 
• Completes and assists with download approvals;
• Supports incoming photography from external photographers workflow;
• Assists in the configuration of ‘portals’ for presenting assets for internal and external constituents; 

Organization-Wide Competencies:

1. Accountability: 

a. Prepares for work assignments and meetings, 

b. Conducts thorough fact-finding, decision-making and/or follow through, 

c. Admits mistakes and errors and informs others when one is not able to meet a commitment.

2. Job Quality: 

a. Dependably demonstrates job knowledge necessary for the position,

b. Produces timely, accurate, high quality work output, 

c. Prioritizes work responsibilities effectively and produces work quantity expected for the role.

3. Service: 

a. Identifies problems and collaborate with others to devise and create effective solutions. 

b. Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values. 

c. Facilitates open communication and keeps an open mind about new ideas. 

4. Leadership: 

a. Sets a good example for others, 

b. Demonstrates ethical decision-making and communication, 

c. Makes decisions. Uses a solution-oriented, collaborative approach.

5. Collaboration: 

a. Seeks win-win outcomes in decision-making, 

b. Shows a proactive, inclusive, helpful, and respectful attitude to colleagues, guests and others, 

c. Takes initiative to contribute to diversity, equity, inclusion, and accessibility initiatives.