Accounting Technician at Grant County, WA
Grant County, WA · Moses Lake, United States Of America · Onsite
- Professional
- Office in Moses Lake
About the Department
Renew is comprised of behavioral health, developmental disability, and residential programs that provide services to persons who reside in Grant County. This position is an administrative support role for those programs. The Accounting Technician is expected to work under their own initiative and apply judgment with only general supervision. The position is accountable for a specialized function and exercises authority within defined limits. This position is required to possess a broad knowledge of accounting principles to apply in a variety of tasks.
Position Duties
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC's, or other regulatory bodies.
- Maintain accounts in automated accounting system including revenue, expenditure, and general ledger, spreadsheets, fund accounting, cost and statistical analysis. Familiar or knowledge with Budgeting, Accounting and Reporting (BARS).
- Receive monthly calendars and budgets from case managers for protective payee clients. Prepare payments, write checks, mail payments, and have monthly budgeted checks for payee available for distribution.
- Maintain up-to-date records on individual payee bank checking accounts including deposits, payments and balances.
- Reconcile monthly representative payee accounts, as assigned. Accounting staff will reconcile only those accounts where they do not directly manage the payee’s account.
- Reconcile Crisis cash fund.
- Reconcile annual, sick, and comp time bank leave for Renew employees.
- Distribute check stubs, and other confidential mailings, to all employees.
- Maintain program income statements as assigned.
- Reconcile petty cash boxes for Directions in Community Living and Behavioral Health.
- Responsible for receiving, downloading, and completing deposit transmittals for all EFT payments.
- Conduct a monthly review to balance expenditures and revenue accounts with the county GL and Treasury Reports.
- Reconciliation, analysis, and posting of vendor invoices accurately and timely in compliance with federal, state, and local accounting policies and regulations, analyzing discrepancies between invoices and purchase orders.
- Determine which invoices are cross-program invoices and allocate to appropriate programs using the appropriate cost allocation methodology. Allocable invoices include utilities, copy supplies, equipment maintenance agreements, and code appropriately using multiple funding sources within a program, assuring that the costs are allocated to the correct accounting projects in the correct percentages.
- Assist and/or complete Quarterly Revenue and Expenditure Reports, annual cost reports, and other required reporting for all federal and state funding sources as directed.
- Assist and/or complete regular cost analysis for various federal, state, and private funding sources, including but not limited to CMIS and MCOs.
- Serve as backup to Payroll Analyst.
- Create, monitor and report on budgets, associated with Renew financial statements. Receive, monitor and process all credit card payments and fund transfers for all programs.
- Manage invoices, purchase orders, and inventory of consumable items for Renew programs.
- Ordering all items requested by Renew programs, equipment replacements, equipment upgrades, emergency replacement, supplies and consumables for our programs and allocating various internal purchases to the correct program budget categories, using multiple secure logins to various accounts.
- Ordering and logging all cell phones, tablets and MiFi equipment and billing out appropriately to all Renew programs.
- Actively participates in training and other meetings, whether in or out of office, as requested.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required- High School Diploma/GED
- Two years of directly related governmental payroll and accounting experience
- Minimum of three (3) years’ experience in a financial position dealing with budgeting, spreadsheets, fund accounting, cost and statistical analysis, and BARS
- Strong written and spoken communication skills
- Strong attention to detail and accuracy
- Strong personal computer operations skills including Word, Excel, Desktop Publishing
- Background Check: Must have an acceptable background report, at time of hire and every three years afterward
- Driving Abstract: Must have an acceptable driving report
- Associate degree in Accounting, Finance, or related field.
- Experience in a healthcare environment
- Experience working with a variety of funding sources and implementing accounting functions such as budgeting, cost allocating, cost reporting, contract reporting, and financial statement generation
- Knowledge of County and Agency policies and procedures.
Other Qualifications
Physical Abilities: Physical abilities are primarily those required of an office or administrative position: the ability to walk, sit, write, hear, and speak; operation of office equipment, including, but not limited to phone, copy machine, fax machine, computer; typing on keyboard. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Although not the primary focus of this position, Renew facilities provide clinical services so all positions may be exposed to potentially verbally and physically aggressive individuals and/or environments, as well as exposure to blood, body fluids or tissuesWorking Conditions: Work is primarily performed in an office setting but may include any of the Renew offices as well as various work locations, including schools, jails, client’s homes, or community locations. Because of the variance of location, the employee may be exposed to varying temperature, odors or vapors, sub-sanitary environments (pets, second-hand smoke), and weather. This position requires travel to attend local, state and national meetings.
Other:
This position is not a union-represented position. Apply Now
