Accounts Payable Specialist at Blakes Management Company LLC

Description

Job Summary:

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our finance team. The AP Specialist will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate payment of vendor invoices, and maintaining strong relationships with both internal and external stakeholders. This role is critical to maintaining the smooth financial operations of the company.

Key Responsibilities:

• Process, verify, and reconcile vendor invoices, ensuring accuracy and timely approvals.
• Manage the full-cycle AP process, including invoice entry, payment processing (checks, ACH, and wire transfers), and      reconciliation.
• Monitor and ensure timely payment of all vendor invoices.
• Communicate with vendors regarding payment status and resolve any discrepancies or issues.
• Reconcile AP ledger accounts to ensure accurate financial reporting.
• Assist in month-end and year-end closing activities.
• Maintain accurate and up-to-date vendor files and payment records.
• Collaborate with internal departments to ensure proper coding of invoices and compliance with company policies.
• Identify opportunities for process improvement and automation within the AP function.

Requirements

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 3+ years of experience in an accounts payable or similar role.
• Proficiency with accounting software and ERP systems (e.g., SAP, Oracle, NetSuite).
• Strong understanding of accounting principles and AP processes.
• Advanced skills in MS Excel (pivot tables, VLOOKUPs) and other financial tools.
• Excellent attention to detail, with a high degree of accuracy in data entry and financial record-keeping.
• Strong communication and interpersonal skills for interacting with vendors and internal teams.
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.