Accounting Assistant at QUANTUM DESIGN INC

Description

For more than 40 years Quantum Design (QD) has been providing technology solutions to researchers in the fields of physics, chemistry, biotechnology, materials science, and nanotechnology. Established in 1982, Quantum Design is the leading commercial source for automated materials characterization systems offering a variety of measurement capabilities. QD instruments are found in the world's leading research institutions and have become the reference standard for a variety of magnetic and physical property measurements.

Under general supervision, the Accounting Assistant provides essential support to the Accounting department by performing a variety of accounts payable, accounts receivable, payroll, and general accounting tasks. This position is responsible for processing transactions accurately and efficiently within the Quantum Design’s ERP system, maintaining organized financial records, and supporting day-to-day accounting operations. The ideal candidate is detail-oriented, dependable, and capable of managing multiple responsibilities in a deadline-driven environment.

In this role, you will:

• Be responsible for preparing and issuing accurate customer invoices, processing daily cash receipts, and recording weekly bank deposits in the ERP system to ensure timely and accurate revenue tracking.
• Processes vendor invoices by matching them to purchase orders, verifying documentation, categorizing expenses correctly, and ensuring timely payment via checks or EFT.
• Review non-PO invoices for proper approval and resolves discrepancies related to vendor statements or invoice issues.
• Review and processes employee expense reports in compliance with company policies, ensuring proper documentation and timely reimbursement.
• Maintain accurate accounting records, including spreadsheets, reports, and supporting documentation, and ensures organized filing in compliance with document retention policies.
• Create and maintain general filing systems by sorting, labeling, organizing, and retrieving documents in accordance with established file retention and storage procedures.
• Provide backup support for payroll processing, including verifying timesheets, calculating hours worked, and ensuring accurate application of earnings, deductions, and withholdings.
• Maintain confidentiality of payroll data and employee information in accordance with company policies and applicable labor regulations.
• Assist with payroll reporting and reconciliation, ensuring accuracy of payroll-related journal entries and resolving discrepancies as needed.
• Perform general accounting administrative tasks, including data entry, scanning, document filing, and record maintenance to support overall accounting operations.
• Other duties may be assigned.

Requirements

Experience:

• Two (2) years of work experience in accounts receivable, accounts payable, payroll, or related field. AND;

Education:

• Formal education, usually obtained by a High School Diploma or GED or training that ensures the ability to read and write at a level necessary for successful job performance, supplemented by specialized training in accounts payable, accounts receivable, payroll, or related. OR;

Equivalency:

• Additional qualifying accounting education or certifications may qualify in lieu of experience.

Quantum Design is an affirmative action and equal opportunity employer. All employment decisions, policies and practices are in accordance with applicable federal, state and local anti-discrimination laws. Quantum Design will not tolerate or engage in unlawful discrimination including any form of unlawful harassment, on account of a person's sex, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, handicap, disability, or membership in any protected group.