Accountant III - Grants - Fiscal Division at Indiana State Police (IN), IN

About the Department

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to efficiently manage the federal grants/projects for the Indiana State Police Department.

Position Duties

• Assist with the preparation, administration and submission of grants.
• Make recommendations to supervisors on the interpretation of grant rules and regulations.
• Maintain accurate ledgers for grant/project awards.
• Process grants financial activity reports and grant reimbursement.
• Process and enter GL journals in PS.
• Provide projections as requested by the Director of the Fiscal Section. 
• Assist with quarterly review of the state’s Schedule of Expenditures of Federal Awards.
• Oversee federal audits.
• Serve as liaison to federal, state and local agencies as directed by the Director of the Fiscal Division.
• Represent the Department at meetings with various state and federal agencies.
• Assist in the preparation and submission of grants/projects for the approval of the federal funding agency.
• Maintain accurate and complete grant financial records and grant files.
• Audit expenditures posted to grants to ensure accuracy and consistency with state and federal guidelines.
• Prepare and submit federal drawdown requests for reimbursement of expenditures. 
• Process and enter GL journals in PS for corrections as needed.
• Provide projections of expenses to the Director of the Fiscal Section for assigned grant awards as needed. 
• Assist with a spreadsheet check of the state’s Schedule of Expenditures of Federal Award for certification by the Director of the Fiscal Section.
• Prepare quarterly estimated expenditure reports for program personnel to ensure full utilization of federal funds.
• Perform other duties as required.

Minimum Qualifications

• Bachelor’s Degree in Administration or Accounting.  Related academic training or work experience may substitute for degree where appropriate.
• Ability to resolve financial inquiries.
• Working knowledge of state and federal accounting procedures. 
• Working knowledge of the state’s federal draw billing process.
• Knowledge of state procurement procedures.
• Ability to work with computerized word processing, spreadsheets, databases and software.
• Ability to operate and maintain office equipment to include computer and copy machine.
• Ability to function independently
• Ability to maintain confidentiality.
• Ability to interpret and apply rules, regulations and guidelines (Federal and State).
• Must be able to access, input, retrieve and analyze information using a computer.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to organize, file and retrieve information.
• Must be able to proofread documents for accuracy.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.
• Must be able to apply basic accounting and math skills.

Other Qualifications

Must be able to successfully pass a background investigation.  Applicants are asked to submit a complete work history.  All applicants are required to submit copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to [email protected] and indicate your name and the position for which you have applied when forwarding all attachments.