Procurement Technician at City of Melbourne, FL

About the Department

The incumbent performs a variety of administrative, clerical, and record keeping tasks required for effective operation of the City's Procurement Division. The incumbent requires independent judgment and a high degree of accuracy. Work assignments are received both orally and in writing. Work is reviewed through observation, conferences, reports, and from results obtained.

Position Duties

• Reviews purchase requisitions for completeness, proper expense codes, contract or purchase order term, appropriate attachments, and compliance with City Code and Procurement Manual - prior to converting to purchase orders.
• Converts all requisitions to purchase orders after appropriate approvals.
• Enters change order requests for all departments and divisions.
• Enters requisitions for Procurement division and City-wide agreements, when needed.
• Process checks and file documents from the City’s recycling vendor.
• Manage, maintain, send customer titles, and process payments for the City vehicle and items auction website.
• Processes purchase orders (mailing to vendor and filing).
• Validates Procurement division invoices and prepare for Procurement Manager approval.
• Maintains titles for all City-owned vehicles, trailers, and marine vessels.
• Completes payroll time sheets bi-weekly.
• Forecasts and orders supplies for the Procurement division.
• Answers inquiries from employees and outside agencies and explain City ordinances, policies and procedures pertaining to the Procurement division.
• Assists with testing and training of financial software system.
• Researches and prepares specialized reports to support formal quote and bid process as requested by Procurement Manager.
• Assists at formal bid and proposal openings.
• Maintains procurement records (purchase orders, bids and quotes files) as per Florida State Laws and City code.
• Coordinates signature approvals for Council agendas and City Manager action items.
• Processes and reconciles surplus disposal/disposition forms and surplus checks received.
• Maintains sufficient copier supplies and provide copier reads.
• Ensures Procurement copier is maintained.
• Assists with bid and quote tabulations.
• Prepares form letters as requested by Procurement Manager.
• Performs other assigned duties as assigned.

Minimum Qualifications

• Associate’s Degree or one (1) year of progressively responsible experience in local government.

Licenses, Certifications or Registrations:

• Must possess and maintain a valid Florida driver's license. Applicants who possess a valid out of state driver's license must obtain a Florida license within ten (10) days of employment.

Other Qualifications

• Knowledge of basic bookkeeping principles and practices. 
• Knowledge of modern office practices and procedures.
• Knowledge of business English and mathematics.
• Knowledge of City of Melbourne Code and policies as they relate to the Procurement division.
• Skill in the use of a personal computer and various application programs, Microsoft Word and Excel, database and financial business software experience.
• Skill in the use of standard office equipment.
• Ability to prepare complete and accurate purchasing reports of considerable complexity based on standard purchasing practices.
• Ability to compile records to assemble and organize data and to prepare reports from such records.
• Ability to communicate clearly and concisely verbally and in writing.
• Ability to analyze accounting data and verify records.
• Ability to verify the work of others, and to express ideas and concepts clearly and concisely.
• Ability to work with little supervision.
• Ability to maintain a good working relationship with associates and the public.
• Ability to work quickly and accurately to meet deadlines.
• Ability to plan and organize work to meet deadlines.
• Ability to see, read, and comprehend writing and computer printouts in English.

• Ability to operate a motor vehicle in a safe and efficient manner. 
• Ability to maintain professional composure when working under pressure.
• Ability to maintain alpha and numerical listings and understand currency appropriations. 
• Ability to operate office equipment and mechanical devices, such as a telephone, computer, and calculator, which also require physical dexterity using fingers, hands and wrists.
• Ability to meet necessary deadlines.

PHYSICAL DEMANDS:
The work is sedentary work and requires exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects. Additionally, the following physical abilities are required: crouching, feeling, manual dexterity, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

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