Billing & Invoicing Clerk at City of Mansfield

Starting Salary Range: $41,944.00 - $49,927.00

JOB DESCRIPTION:

Under direct supervision, perform routine or repetitive specialized clerical duties in maintaining financial records and performing accounts payable and accounts receivable tasks; perform routine or repetitive duties following clearly prescribed standard practices involving the application of readily understood rules and procedures; provide general administrative support to four divisions, including Finance & Accounting, Budget & Purchasing, Information Technology (IT), and Facilities Management.

EXAMPLES OF WORK TO BE PERFORMED:

• Collect, review, code, and process purchase card receipts in compliance with organizational policies.
• Enter purchase requisitions; review, code, and enter accounts payable invoices for vendor payments.
• Maintain vendor records.
• Prepare and mail accounts receivable invoices and track payments.
• Record payments and help track outstanding balances.
• Review and classify financial data and verify mathematical computations.
• Maintain accurate files, records, and documentation.
• Perform data entry and general office duties such as copying, scanning and filing.
• Assist with scheduling, correspondence, and other support needs as assigned.
• Provide back-up support to the Purchase Card administrator and other Finance staff as needed.
• Assist with bank statement reconciliations for all City bank accounts. Research variances and recommend correcting entries, including close monitoring of returned checks receivables.
• Ability to assist in other activities and special projects as needed or directed.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• High school diploma or equivalent required.
• Working knowledge of office practices and procedures.
• Ability to use a posting, adding, or calculating machine.
• Strong attention to detail and organizational skills.
• Ability to work independently as well as part of a team.
• Ability to understand and apply established rules and regulations to the maintenance of financial records.
• Ability to learn quickly, multi-task, and provide support across multiple divisions.
• Good communication and customer service skills.

DESIRED TRAINING AND EXPERIENCE:

• Associate’s degree in accounting, finance, business, or related area preferred but not required.
• Experience with accounting software is preferred but not required.

ESSENTIAL PHYSICAL FUNCTIONS:

The physical activity of this position

• Bending body downward and forward by bending spine at the waist.
• Bending legs at knee to come to a rest on knee or knees.
• Bending the body downward and forward by bending leg and spine.
• Extending hand(s) and arm(s) in any direction.
• Particularly for sustained periods of time.
• Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

The physical requirements of this position

• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The visual acuity requirements including color, depth perception, and field vision.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

The conditions the worker will be subject to in this position

• The worker is not substantially exposed to adverse environmental conditions

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AMERICANS WITH DISABILITIES

The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability.  The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability.  The City of Mansfield shall provide reasonable accommodations to applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public.  All employment is contingent upon passing a post-offer employment drug test and /or physical.