Executive Assistant at Recurly

Recurly is looking for a highly organized, calm-under-pressure, dependable, and creative individual to provide executive administrative support to our GTM C-suite leaders and assist with office operations in our Austin location. This role is dynamic and not a typical 40-hour week; availability outside of standard business hours may be necessary to support our executives across multiple time zones.You’ll handle a diverse range of responsibilities, including managing calendars, coordinating travel arrangements, preparing for events, overseeing building management, and ordering and maintaining office supplies; among other tasks. You will collaborate closely with two other exceptional Executive Assistants and play a vital role in executing strategic initiatives to support both the local office and the executive team in reaching their goals.A key aspect of this role involves working directly with highly driven executives. Success in this position requires a good sense of humor, the ability to navigate high-pressure situations with grace and finesse, ensuring everything runs smoothly behind the scenes.We’re seeking someone with strong intuition, the ability to handle sensitive and confidential information with integrity, and excellent communication skills. The ideal candidate will bring confidence, intellectual curiosity, a passion for continuous learning, and a positive attitude.  This role is for someone who can transform even the most challenging moments into clarity and effective solutions.

Job Duties

Maintain sensitive and complex calendars and travel, requiring coordination with both internal and external people and managing other special requirements as needed

Assist in preparing materials, notes, context and information as needed

Document meeting minutes and manage the follow-up on action items 

Partner with the People Team to own the employee experience at Recurly’s Austin office. This may include but is not limited to, vendor management, admin support for new hire paperwork, catering, general office maintenance and management, ordering supplies, managing deliveries and shipping services, and repair requests.

Prioritize and manage multiple projects with the ability to context shift quickly

Coordinate event planning, including but not limited to, team events, monthly team all hands, larger events and happy hour style events

Applies judgment with a full understanding of the urgency and priorities of the business

Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership

Manages stakeholders effectively

Excellent communication and analytical skills

Ability to quickly learn and adopt new technologies and be flexible

Comfortable in a growing company environment

Requirements

5+ experience supporting Senior Level Executives

This is a hybrid role based out of our Austin office. We ask for this role to be onsite a minimum of 3 days per week and as needed.

Proficient in Google Suite

Potential travel as needed

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