Personnel Office Assistant at Gallup-Mckinley County Schools

1. Provide customer service as the Personnel Assistant.
2. Type, proofread and word process a variety of documents and forms including general correspondence, reports, orders and memoranda from rough drafts or verbal instruction.
3. Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
4. Operate a variety of office equipment including a copier, facsimile machine, and computer; input and retrieve data and text; organize and maintain electronic filing and filing.
5. Participate in the maintenance of a complex filing system; perform various clerical duties in support of assigned functions.
6. Answer the telephone and wait on the general public; provide information on departmental and District policies and procedures as required.
7. Vetting and reviewing applications.
8. Hiring, advertising and on-boarding applicants for school new hires.
9. Assist principals with staffing.
10. Complete EPARS for business office-new hires, current employment assignment and staff terminations.
11. Update employee information in I-Visions.
12. Maintaining all files on employees (electronically and paper).
13. Audit employee files.
14. Perform related duties and responsibilities as required.

Qualifications: 

• High school diploma or GED equivalency.
• Experience as a secretary or equivalent work.
• Demonstrated knowledge of basic office procedure.
• Demonstrated knowledge and skills of computer function and operation, typing, accounting, and other related secretarial skills.
• Demonstrated effective and stable interpersonal relationship with public and staff.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.