Security Administrator at FLT Fleetlands/Almondbank-MH&E

Build an Aviation Career You’re Proud Of

Build your career with integrity by working at a company that doesn’t just treat you like a number. You’ll get the tools to do things right in a clean and safe work environment and the trust to fix any issue that comes your way. Our on-the-job training and team of experts mean you’ll be set up for success.

Key responsibilities and duties:
•    Staffing the Reception desk when required, ensuring Reception is not left unattended at any time;
•    Answering all telephone calls in a polite and professional manner;
•    Issuing and programming access badges and cards for cleared personnel;
•    Operate and monitor security systems, CCTV and alarms and respond in accordance with procedures;
•    Providing administration support to the security management team.
•    Assist where necessary with the New Starter induction process
•    Handling internal and external enquiries (via telephone or face to face) in a helpful manner, striving to answer queries and solve problems with a “can do” attitude;
•    Providing an excellent standard of customer service at all times, being an ambassador for the company’s vision of “setting the standard of customer service”;
•    Working effectively with the Fleetlands site security team, ensuring that Reception and Security are communicating relevant information and working in sync, to maximum efficiency at all times;
•    Sufficiently managing and maintaining stock levels of stationary and required documents and forms accessible;
•    Ensuring all relevant personnel records and logs are updated accurately and regularly and that all information required, is included; 
•    Complete all relevant administration tasks which may change through time in line with requirements;
•    Support the vetting processes of staff, contractors and club members to enable access
•    Undertaking any ad hoc related duties that may arise (as instructed by line manager) such as receiving deliveries;
•    Assisting in planning and preparation for on-site visitors;
•    Ensuring all visitors are advised of site security and health & safety requirements;
•    Ensuring the Reception area is kept in a suitable condition for visitors and maintaining a good Company image;
•    Carryout ITAR clearance activities, in accordance with Company requirements;
•    Adhering to all Health and Safety rules and regulations;
•    Working in line with our organisational values (Integrity, Respect, Excellence, Innovation and Teamwork);
•    Adherence to our Quality Management Systems (QMS), Safety Management Systems (SMS), Environmental Management Systems (EMS) and all associated Business Manuals.
•    Regularly audit security databases to ensure they are accurate and liaise with on site hosts to validity

Competencies: (e = essential / d = desirable)
•    Ability to obtain Security Clearance (SC) (e)
•    Ability to work with other teams and communicate effectively; (e)
•    A polite, professional and respectful manner; (e)
•    Excellent interpersonal skills; (e)
•    Ability to follow rules and regulations. (e)

Organisational Relationships:
•    Reports to the Facilities Manager;
•    Internal and external visitors;
•    Security Team;
•    All Vector staff.

Professional Qualifications/Education and Training:
•    GCSEs English and Maths Grade C or equivalent; (e)
•    Security Vetting Training (DISA, Defence Industry Security Association). (d)

Experience:
•    Experience in a customer facing role; (e)
•    Experience of working in a regulated environment; (d)
•    Experience in Security Vetting procedures. (d)

Benefits that make life better

• 206 hours annual leave per year for employees working 37 hours per week, plus 8 public holidays

• Employer match pension scheme

• YuLife wellbeing services, including 24/7 virtual GP service, Employee Assistance Program, personalised online fitness programs, and many more!

• Bonus opportunities

• Generous paid sick leave

• Life assurance cover

• Salary sacrifice cycle to work scheme

• Onsite gym at both the Fleetlands and Almondbank sites

• Electric Vehicle Scheme

• Seasonal flu jabs administered on site each year by Bupa

• Learning and training opportunities

Company