Team Assistant at Mcbride

If you are ambitious, self-motivated, hardworking and a team player and interested in growing your career with an International FMCG business, please read through our job opportunity.

• Provide high-level administrative support to the Office of the CEO, the Finance Leadership Team and the Arbeta Offices.
• Collaborate closely with ExCo EAs to ensure comprehensive support for all senior executives.
• Manage travel bookings, itineraries, and accommodation arrangements.
• Assist/facilitate large meetings for the Office of the CEO
• Prepare and process expense reports promptly and accurately.
• Act as a key liaison, communicating professionally on behalf of directors internally and externally.
• Be the first point of contact for all key visitors to the Arbeta Offices.
• Organise and facilitate meetings both internally and externally when required by your key stakeholders.
• Provide dedicated administration support to the Group Health and Safety Lead in relation to all H&S Communications, Safety Standards, Policy updates and Stop alerts, as well as the translations of said documents.
• Be the first point of contact for any facility related issues at the Arbeta Offices liaising with Middleton HSE and Middleton HR where appropriate.
• Oversee day-to-day facilities management, ensuring a smooth and organised office environment.
• Ensuring that the required First Aid and Fire Marshalls are in place (and fully trained) at the Arbeta Offices.
• Manage the Arbeta Car Parking raffle twice a year.
• Ensure that the Arbeta Offices are fully stocked with supplies for our Colleagues.
• Raise and manage any Purchase Orders for all Directors in relation to all matters.
• Process Directors Expenses, reconcile credit card statements and manage reimbursements.
• Manage and maintain the Arbeta SharePoint folder.

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