Finance Operations Co-ordinator at Crick

Salary for this Role:

From £33,000 with benefits, subject to skills and experience.

Job Title:

Reports to:

Closing Date:

Job Description:

Finance Operations Coordinator

Details of the role

Working pattern: Monday – Friday. This is a full time, 8 months fixed term contract on the Crick terms and conditions of employment.

About us

The Francis Crick Institute is Europe’s largest biomedical research institute under one roof. Our world-class scientists and staff collaborate on vital research to help prevent, diagnose and treat illnesses such as cancer, heart disease, infectious diseases and neurodegenerative conditions. 

The Crick is a place for collaboration, innovation and exploration across many disciplines. A space where the brightest minds can pursue big and bold ideas and discover answers to crucial scientific questions. We support them in a dynamic environment which fosters excellence with state-of-the-art infrastructure, cutting-edge facilities, and a creative and curious culture. We’ve removed traditional boundaries of departments, divisions and disciplines and instead have an open approach that supports every researcher. This gives us the freedom to take risks and carry out high-quality, pioneering research. Creating a space for discovery without boundaries helps us to turn our science into benefits for human health and the economy. 

About the role

What you will be doing

The position of Finance Operations Co-ordinator is a key role in the Finance Operations team, part of the Finance Operations team.

Your main responsibility will be to process and pay supplier invoices received by the Crick, ensuring that payments to suppliers are made promptly whilst also ensuring that all paid invoices meet the organisation’s governance requirements.

You’ll have the opportunity to develop your finance knowledge by getting involved in other tasks within the team, such as processing customer sales invoices ensuring prompt delivery to Crick customers and subsequent credit control to ensure payment is received within terms, as well as processing tasks including expense claims and supplier & customer setup validations.

Collaboration is key to the Crick, and this role has a strong emphasis on customer service and building strong relationships. You’ll be working closely with colleagues in science and other Operations teams, as you will often be working together to resolve queries effectively and efficiently.

While you don’t need to be a fully or partially qualified accountant, you will need to be detail-oriented, proactive, and confident managing multiple tasks independently in a fast-paced, deadline-driven environment. Your ability to take initiative and manage your workload effectively will be key to supporting the overall success of the Finance function.

As a Finance Operations Coordinator some of your key responsibilities include but are not limited to:

•  Registering high volumes of purchase invoices (circa 5,000 per month), matching to purchase orders and checking the accuracy of the invoice content and coding.
• Reviewing of staff expense claims in line with the organisation’s Travel & Expenses Policy.
• Checking and registering non-staff expense claims for payment and one-off payments.
• Reconciliation of accounts to supplier statements.
• Providing first line support for all Accounts Payable queries, ensuring timely resolution and communication.
• Prepare BACS payments and ensure all remittance advice documents are sent out correctly, that rejections are dealt with and that items on hold are followed up.

Please see the full job description here.

About you

You should have:

• Experience of working in an Accounts Payable function, with a proven track record in a similar, high volume processing role.
• Good communication and interpersonal skills both written and oral, able to engage with people at all levels both internally and externally.
• Ability to work accurately with attention to detail, multi-task and meet tight deadlines. Good organisational and problem-solving skills.
• A good team worker, willing to be flexible and take on a range of activities and looking to learn and develop within the role.
• Highly IT literate with sound MS Office skills.

About Working at the Crick

Our values  

Everyone who works at the Crick has a valuable role to play in advancing the Crick’s mission and shaping our culture! 

• We are bold. We make space for creative, dynamic and imaginative ideas and approaches. We’re not afraid to do things differently. 

• We are open. We’re highly collaborative and interactive, and make sure our activities are visible to the outside world. 

• We are collegial. We show respect for one another, work cooperatively and support the wider community. 

At the Francis Crick Institute, we believe that diversity and inclusion are essential to driving innovation and scientific discovery. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed, regardless of their background, identity, or personal circumstances. We actively encourage applications from individuals of all genders, ethnicities, abilities, and experiences. We are a Disability Confident: Committed employer and want to ensure that everyone can apply and be part of our recruitment processes and so we'll make reasonable adjustments if you need them - just let us know when you apply. If you need assistance with applying (i.e., would like to apply by phone or post) please email: [email protected]

Find out more about life at the Crick.

What will you receive?  

At the Francis Crick Institute, we value our team members and are proud to offer an extensive range of benefits to support their well-being and development: 

• Generous Leave: 28 days of annual leave, plus three additional days over Christmas and bank holidays. 

• Pension Scheme: Defined contribution pension with employer contributions of up to 16%. 

• Health & Well-being: 

• 24/7 GP consultation services. 

• Occupational health services and mental health support programs. 

• Eye care vouchers and discounted healthcare plans. 

• Work-Life Balance: 

• Back-up care for dependents. 

• Childcare support allowance. 

• Annual leave purchase options. 
• Crick Networks offering diverse groups’ support, community and inclusive social events.

• Perks: 

• Discounted gym memberships, bike-to-work scheme, and shopping discounts. 

• Subsidised on-site restaurant and social spaces for team interaction. 

Please note you must meet the essential criteria listed within the Role Profile, to have your application reviewed.  

We reserve the right to withdraw this advert at any given time due to the number of applications received.