Temporary Administrative Assistant at Colliers Engineering & Design

Colliers Engineering & Design is seeking a detail-oriented and reliable Temporary Administrative Assistant to provide support to our team. This role requires strong organizational skills, basic Excel proficiency, and the ability to manage a variety of administrative tasks. The ideal candidate will be proactive, adaptable, and comfortable working in a fast-paced environment.

• Handle day-to-day office support functions, including sending FedEx packages and visiting the post office for stamps.
• Open, sort, and distribute incoming mail.
• Coordinate and set up food deliveries for meetings or office events.
• Track down receipts and assist with entering credit card statement details into Excel.
• Support with collecting and organizing subcontractor documentation (contracts, W-9s, Certificates of Insurance, etc.) from local drives.
• Assist with entering purchase orders (POs) into the POR Tracker system.
• Perform other administrative duties as assigned to ensure smooth office operations.

• Previous administrative or office support experience preferred.
• Basic proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and teamwork skills.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!