PROCUREMENT and IN-KIND DONATIONS MANAGER at Union Rescue Mission

Description

COMPANY DESCRIPTION:

Union Rescue Mission (URM) is a 501(c)(3) nonprofit organization located in the Los Angeles Metropolitan Area. We are dedicated to serving men, women, and children experiencing homelessness and providing comprehensive emergency and long-term services to help them escape the dangerous streets of Skid Row. Established in 1891, URM is now one of the largest rescue missions of its kind in the United States and the oldest in Los Angeles. Join us at Union Rescue Mission as we bring hope and share the compassion of Christ to those devastated by homelessness.  

POSITION SUMMARY:

The Procurement and In-Kind Donations Manager is responsible for overseeing the sourcing, negotiation, and acquisition of goods and services to support organizational operations and programs Manages the Gift-in-Kind Department. In addition, the position leads efforts to secure and manage in-kind donations, cultivating relationships with vendors, donors, and community partners to maximize resources. The manager tracks, evaluates, and reports on procurement and in-kind contributions to ensure accountability, efficiency, and alignment with organizational needs. 

CORE WORK PRINCIPLE:  

Colossians 3:23 is the foundation of URM’s standard for employment, “Whatever you do, work at it with all your heart, as though you were working for the Lord and not for people”. The goal for each employee is to enrich and sustain a humble hearted attitude; to enrich and sustain a mindset of serving others, treating them with kindness and truth; and to enrich and sustain a zealous desire for achieving work objectives without any ulterior motives or agendas. 

ESSENTIAL FUNCTIONS:

• Identify, solicit, and secure in-kind donations from corporations, community, and individual partners.  
• Cultivate and maintain strong relationships with current and potential in-kind donors. 
• Provide recognition, stewardship, and reporting to ensure long-term donor engagement and satisfaction. 
• Ensure compliance with IRS regulations and organizational policies related to gift acceptance and valuation. 
• Prepare timely reports on in-kind donations for internal tracking, audits, and donor acknowledgment. 
• Partner with program teams to assess needs and align in-kind resources to program goals. 
• Coordinate with finance, development, and communications staff to integrate GIK data into overall fundraising and reporting systems. 
• Develop strategies to expand the in-kind donor base and increase the value of GIK contributions. 
• Monitor trends and best practices in in-kind donations and procurement to strengthen organizational impact. 
• Attend management and department meetings to facilitate the Mission’s resource needs. 
• Increases the GIK Donor base by targeting GIK prospects, canvassing areas of need whereby “cold calls” are initiated and followed up. 
• Conducts training of GIK staff as well as URM staff with regards to the GIK processes and procedures. 
• Understands and can implements GIK valuation process by Accord Network standards. 
• Works with Thrift Store leadership to increase revenue through donation strategic acquisition that bolsters merchandizing and marketing processes.  
• Performs other duties as assigned by the President. 
• Executes all responsibilities in an honest, ethical, and professional manner. 
• Commitment to URM mission, vision, and core values.  
• Encourages guests in their faith and growth in Jesus Christ.  

SUPERVISORY DUTIES:

• Interviewing, hiring orienting and training employees. 
• Planning, assigning, and directing work. 
• Coaching and evaluating employee performance. 
• Recognize achievements and provide corrective feedback, when needed.  
• Address employee concerns and facilitate conflict resolution. 

PHYSICAL DEMANDS:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job. 

• Travel to meet job responsibilities (as required) 
• Must be able to see, hear, speak, and write clearly to communicate with employees and/or vendors.  
• Required manual dexterity for occasional reaching and lifting objects, and operating office equipment.  
• Must be able to lift at least 30 lbs. 

WORK ENVIRONMENT:

 In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job within the environment. 

• The office is clean, orderly, properly lit, and ventilated. 
• Noise levels are considered low to moderate. 

Requirements

EXPERIENCE, EDUCATION AND LICENSURES:

• Five years of relevant experience. 
• Bachelor’s degree in business management, finance, or accounting preferred.  
• Experience in purchasing goods and services 
• Experience with GIK donations and valuation preferred. 
• Three years’ supervisory experience in a multi-departmental setting. 
• Valid California driver’s license and eligibility for coverage under the organization’s insurance policy. 

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to analyze complex data and develop innovative recommendations and solutions. 
• Strong ability to apply the use of technology for processes and analytics. 
• Excellent planning, organizing, supervisory and project management skills. 
• Excellent verbal, written and presentation skills. 
• Strong customer, quality, and results oriented.  
• Ability to interact effectively at all levels and across diverse cultures. 
• Ability to be an effective team member and manage various projects. 
• Ability to assist in facilitating progressive change. 

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