Account Payable Specialist at Stance Health Solutions

Description

Position Overview:

The Accounts Payable Specialist will play a crucial role in ensuring the accurate and timely processing of vendor invoices, reconciliation of vendor statements, and handling vendor inquiries. The successful candidate will be responsible for maintaining organized and efficient accounts payable records and assisting with other processes while adhering to company policies and procedures.

Essential Job Functions:

• Invoice Processing

 - Accurately enter vendor invoices into QuickBooks Desktop.

- Verify invoice details such as amounts, dates, and vendor information.

- Ensure proper coding and classification of expenses.

- Verify that expenditures are approved as required by company policy.

• Vendor Statement Reconciliation

 - Reconcile vendor statements with accounts payable records to identify discrepancies.

 - Investigate and resolve any discrepancies or outstanding balances.

- Maintain clear and accurate reconciliation documentation.

• Vendor Communication

- Respond promptly and professionally to vendor inquiries regarding payment status,

discrepancies, or other issues.

- Coordinate with internal departments to gather necessary information for resolving vendor

inquiries.

- Cultivate positive relationships with vendors through effective communication and problem-solving.

• Document Handling and Record Keeping

 - Maintain organized electronic records of invoices, payments, and related documentation.

 - Scan invoices and related documents for distribution and record keeping.

• Adherence to Policies and Procedures

 - Follow company policies and procedures related to accounts payable processing.

- Comply with internal controls and financial regulations to maintain the integrity of financial

data.

- Maintain strict confidentiality with private information.

• Company Culture and Growth

 - Contribute and participate in process improvements.

 - Complete other duties as assig

Requirements

Minimum Qualifications:

• HS Diploma or equivalent.

• Minimum of 3-5 years responsible accounting experience including accounts payable, accounts

receivable, payroll, general ledger, and financial reports (healthcare a plus, but not required).

• Proficiency in QuickBooks Desktop is a plus.

• Ability to perform several tasks concurrently with ease and professionalism.

• Ability to work independently and without constant supervision.