OSA II - Guidance Secretary - part-time @ Hunter Huss High Career Academy at Gaston County Schools BU
Gaston County Schools BU · Gastonia, United States Of America · Onsite
- Junior
- Office in Gastonia
Definition
An employee in this class performs journey-level administrative and clerical support duties in an administrative office
or in a school in one or more of the following responsibility areas; serving as a support secretary at the schools
sometimes in a lead worker capacity, or serving as a journey-level secretary in a central office or auxiliary function.
Work is differentiated from level one because of the variety of tasks, the knowledge and skills required, the range
and scope of contacts, and the independence of action. Work requires a broader understanding of office operations, but
once learned, the tasks are performed independently. Unusual situations or precedent-setting situations are referred
to higher-level supervisors.
Duties and Responsibilities
• Maintains files of general records, data files, documents, correspondence, forms, index cards, reports, and
other materials; posts information to departmental records according to standard procedures.
• Answers incoming telephone calls and routes them to the proper person or department; answers questions
regarding routine matters; performs routine clerical and typing duties.
• Makes arithmetic calculations manually or by use of a calculator according to established methods.
• Transcribes information onto forms, processes letters, memoranda, reports, tabulations, statements, various
card records, and other materials from rough drafts or detailed instructions.
• Resolves problems of medium difficulty with little assistance.
• Occasionally develops or revises procedures for non-complex work.
• Completes forms, permits, notices, or form letters with designated or routine information.
• Processes, sorts, checks for accuracy, and files applications, purchase requisitions, travel expenses, incoming
and outgoing mail and other routine documents in accordance with established systems; maintains receipt
books and routine office records relating to accounts, inventories, payrolls, and statements related to these
records.
• Operates copying machines, adding machines, personal computers, and other office equipment.
• Receives standardized reports and compiles data into summary or consolidated form.
• Performs a variety of minor administrative tasks in relieving a supervisor of office details.
• May assist the public at a counter, giving information and answering questions regarding school programs.
• Performs duties with limited supervision.
• Performs related work as required.
Knowledge, Skills, and Abilities
• General knowledge of the operations of the school.
• General knowledge and ability to use correct grammar, spelling, and vocabulary.
• Knowledge of office practices and procedures.
• General knowledge of elementary arithmetic.
• General knowledge of common word processing, spreadsheet, and file maintenance programs.
• General knowledge of the principles of organization and administration.
• Ability to transcribe information and to prepare standardized forms, letters, and reports from that information.
• Ability to operate common office machines.
• Ability to process documents such as purchase orders, invoices, etc.
• Ability to sort and distribute documents.
• Ability to maintain complete and accurate records and to develop standard reports from those records.
• Ability to file records and reports in proper sequential order.
• Ability to maintain confidentiality.
• Ability to respond to questions based on considerable knowledge of the department.
• Ability to understand and follow oral and written instructions.
• Ability to type accurately at a moderate rate of speed.
• Ability to establish and maintain effective working relationships with supervisors, students, parents,
coworkers, and the general public.
• Ability to adhere to all policies, procedures, and ethical practices of the North Carolina Testing and
Accountability program.
Physical Requirements
• Must be able to exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly.
• Requires climbing, stooping, kneeling, crouching, hearing, reaching, standing, lifting, walking, grasping, and talking.
• Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear.).
• Must possess the visual acuity to prepare data, work with record processes, and do extensive reading and research.
• Must be physically able to operate a variety of equipment including computers, copiers, etc.
Minimum Education and Experience
• Minimum high school graduate or equivalent; Associate’s degree, preferred.
• Minimum of two years post-secondary business/office education preferred.
• Knowledge of AS400 database preferred.
• Minimum of three years of office experience involving public contact; school setting preferred.
• Computer skills required (demonstration may be required if interviewed).
This Position Reports Directly to: Principal
Salary: Grade 57 (Entry Level)
Classification: Non-Exempt
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by
employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all
duties, responsibilities, and qualifications required of employees for this job.
