Administrative Officer at Action for Children

Salary: £23,152 per annum, pro rata 

Location: City of Glasgow, onsite 

Contract/Hours: Permanent / Part Time – 28 hours per week – 4 days per week (Monday to Thursday, 9:15/30 to 16:45/17:00)

Closing date for applications is midnight on 25^th September and interviews are provisionally scheduled for 1^st/2^nd October 

Benefits:

• 29 days annual leave PLUS bank holidays, with up to 5 additional days for continuous service and option to buy or sell leave (pro rata)
• Gain professional qualifications and excellent training/development opportunities 
• Flexible maternity, adoption, and paternity packages 
• Pension with up to 7% employer contribution with included life assurance cover 
• Staff discount portal and Blue Light Card eligibility with 15,000 national retailers discounts.  

A bit about the role

We’re looking for a dedicated professional to play a key role in our business support function within Glasgow Gen R 8 Housing Service. As an Administrative Officer, you’ll be at the core of our operations, ensuring the smooth running of our Support services.

In this role, you'll provide essential administrative support to both the Support Services and the management team. Your responsibilities will be diverse, ranging from paperwork and data management to coordinating meetings and handling inquiries. You’ll take ownership of your tasks with confidence, ensuring precision in every aspect of your work.

A crucial part of this role involves managing and recording the Petty Cash and Online Receipting of the Service PCard Holders, a task which requires attention to detail and accuracy.  You’ll also work with both internal and external stakeholders. Professionalism and confidentiality are vital, especially when managing financial records. You’ll be responsible for various administrative functions, including collaboration, correspondence, research support, report production, and data management.

If you thrive in a dynamic environment, have a keen eye for detail, and excel at managing multiple tasks efficiently, we’d love to hear from you.

How you'll help to create brighter futures

Some key responsibilities for the role Administrative Officer are; 

• Administrative support to the management team; this will include diary management, arranging meetings and general admin tasks.
• Financial Tasks; Managing, monitoring and recording Petty Cash, PCards, weekly reconciliation and raising POs. 
• Collating and updating records on a monthly/quarterly basis.
• Data gathering and ability to present a variety of information in various formats to different stakeholders within a senior level.
• Admin support including minute taking for both operational and HR meetings.
• Part of a team that is the first point of contact for general enquiries.
• Work as part of the business support team, supporting colleagues with their allocated tasks and responsibilities.

Let's talk about you

• Minimum of Business Administration S/NVQ Level 2 or equivalent relevant qualification or work experience
• Demonstrable interest and experience of using computers through a business network running MS Windows and Office applications, email and the Internet.
• Confident with figures and applying literacy skills, to communicate effectively with a range of individuals/teams.
• Confident and effective with both written and verbal communication, including to prepare and present reports.
• Deliver task(s) and within agreed quality and timescales.

Vulnerable children in the UK need your help

Wherever you work in the Action for Children family, you'll be helping to change the lives of the most vulnerable children in the UK.

Last year, we helped more than 670,000 children and families across the UK. From direct work in communities to national campaigning, we are focused on making sure every child has a safe and happy childhood, and the foundations they need to thrive.

Why Action for Children?

Working here is more than a job. Everyone in the Action for Children family is passionate about protecting and supporting children. It's the sense of purpose that drives us every single day. Because we know that, when we work together, we can make a huge difference to bring lasting improvements to vulnerable children's lives.

Good to know 

Please note we are unable to offer visa sponsorship for this role.

Contact: Laura McCarthy at [email protected] quoting reference 11412

Diversity, equality and inclusion 
At Action for Children, we're dedicated to building a diverse, inclusive, and authentic workplace. 

We actively encourage applications from Black, Asian & Minority Ethnic and disabled candidates as they are under-represented within Action for Children. We want to take deliberate and purposeful action to ensure equal opportunity to all groups in society and for Action for Children. 
Male staff are under-represented within our Children Service roles. We would like to encourage more male applicants for our Children Service roles. 

Please click on the below links to find out more about this role and Action for Children;

Job description 

About Glasgow Gen R 8 Housing Service 

Action for Children Employee Benefits

AfC Commitment Statement

Action for Children's story 

or find us on Linkedin, Facebook or YouTube to get to know us better.