Procurement Supervisor at None

About the Role:

Reporting to the Manager Financial Planning, the Procurement Supervisor is a supervisory role and is responsible to oversee the procurement function and supervise/manage the Purchasing Agent and Assistant Purchasing Agent in day-to-day tasks and escalations. This role is to ensure that the development, implementation and administration of the effective and efficient procurement strategies are done in a fair, open and transparent manner. The Procurement Supervisor will elevate the profile of the procurement division and lead the City in improving business outcomes through collaborative efforts with a corporate lens.

This role provides expert advice to all staff levels including Council to achieve strategic procurement objectives for the acquisition of goods and services with a corporate lens. This includes tasks such as background research, preparation of formal procurement documents in alignment with the procurement bylaw, and analyzing purchase history by obtaining pricing, ordering and expediting goods and services and other duties. The Procurement Supervisor will lead the procurement team to deliver optimal customer service and deliver on procurement work plans, while ensuring compliance with procurement legislation, regulation and corporate policies and procedures.

What You'll be Doing:

• Oversee and supervise, support and review the competitive procurement processes (RFx for goods and services based on the request of the end user) of the Purchasing Agent and Assistant Purchasing Agent.
• Provide support to resolve any issues the agents may have during this process while adhering to the Purchasing By-law, relevant government regulations and ethical purchasing practices.
• Participate in strategic meetings from the perspective of Financial Management Services, financial policies, corporate strategy, corporate oversight, and legal and risk mitigation during the preparation of the RFx.
• Prepare reports on procurement activity, including but not limited to direct and indirect savings, ongoing stakeholder engagement, frequency, volume, value, type and geography, vendor relationships and confidential procurement matters.
• Develop and implement performance metrics, tools, and processes to optimize sourcing and supplier activities.
• Lead changes in the procurement policies, practices, and procedures, and provide education regarding the procurement bylaw and related procedures to City Staff.
• Supervise and provide oversight of the Purchasing Agent and Assistant Purchasing Agent including allocating and assigning work and resolving procurement issues.

What's Required:

• University Degree in Business Administration, Accounting, Public Administration, Economics, Finance, Purchasing or Supply Chain Management or related field.
• Recognized purchasing professional certification program such as those certified by Universal Public Procurement Certification Council/Certified Public Procurement Officer (CPPO), National Institute of Supply Chain Leaders (CSCL) or equivalent.
• Seven (7) years of progressive experience in purchasing experience in a municipal or government setting or public procurement organization.
• Detailed knowledge and understanding of the contract law, laws of competitive bidding, bonding, surety bonds, insurance and government legislation and / regulations relating to public purchasing functions.
• Understanding and working knowledge of municipal finance, Public Sector Accounting Standards, and relevant legislation (i.e. Municipal Act).
• Ability to think and interact effectively, tactfully, courteously with all levels of staff and public to build cooperative and collaborative relationships.
• Proven ability to organize workload under limited supervision and to meet deadlines.
• Strong time management skills to implement new and manage existing initiatives among multiple or competing priorities.
• Leverage the purchasing power of the City to achieve greater efficiencies through volume/strategic purchasing and by promoting as much standardization as possible.
• Exceptional communication and interpersonal skills (verbal and written) including the ability to provide recommendations, assistance and direction to staff at all levels of the organization.
• Highly motivated with initiative and self-started and works well with limited oversight.
• Leadership skills.
• Valid Ontario Driver’s License.