ADMINISTRATIVE COORDINATOR (PORT EVERGLADES) at Broward County, FL
Broward County, FL · Fort Lauderdale, United States Of America · Onsite
- Professional
- Office in Fort Lauderdale
About the Department
The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Coordinator.
General Description
The Administrative Coordinator within the Port Everglades Seaport Engineering & Construction Division (SEC) is responsible for administrative work assisting with the coordination and administration of the Division.
(One year of relevant experience may be substituted for each year of required education.)
Requires four (4) years in staff administration, management, and organization or closely related experience including six (6) months lead work/supervisory experience depending on area of assignment.
Special Certifications and Licenses
2+ years of experience in monitoring and reviewing the various activities of contracts to ensure accuracy and payment of invoices, and compliance with all contract requirements
2+ years of experience using Legistar (approved User)
2+ years of Peoplesoft experience - budget tracking and/or purchasing related such as entering requisitions/looking up Purchase Orders, tracking payments
Current Certified Florida Notary
2+ years of Peoplesoft experience - Preparing travel authorizations and expense reports
Certified Agency Buyer (CAB)
2+ years of professional experience using Microsoft Word and Excel
Experience in taking minutes during 6 or more Sunshine Meetings or 1+ years of professional working experience producing official transcriptions (minutes)
2+ years of experience as a P-card holder and/or P-card coordinator or similar purchasing card experience
Position Duties
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Provides professional level staff assistance to the Division Director, Assistant Directors and SEC staff.
Maintains files and electronic records and documentation related to the Contracts, Work Authorization, Change Orders etc.
Coordinates meetings, maintains SEC conference room calendar and Division Directors calendars.
Assists with generating documents and reports for the Division, while ensuring documents are ADA compliant, using Microsoft Excel, Word, Access, PowerPoint, and Adobe Acrobat.
Prepares, enters and monitors Agenda Items in Legistar; this includes formatting, using requisite language and attaching exhibits.
Updates Contract Central as needed - enters/uploads change orders and work authorizations.
Coordinates Negotiation meetings which involve setting up meetings, preparing sign-in sheets, preparing and distributing agendas, recording meetings and typing up minutes.
Prepares requisitions for work authorizations, change orders, and agenda items as needed.
Proofreads various documents for content and accuracy.
Presents information clearly and concisely in oral and written form.
Utilizes P-card for purchases. Prepares and processes P-Card reconciliations.
Prepares and processes SEC Division's travel expenses.
Establishes and maintains effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation.
Serves the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County Ethics and Conflict of Interest policies.
Performs related work as required.
Minimum Qualifications
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
Other Qualifications
Competencies
- Tech Savvy
- Manages Complexity
- Decision Quality
- Directs Work
- Plans and Aligns
- Optimizes Work Processes
- Ensures Accountability
- Communicates Effectively
County Core Values
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
