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Building Secretary at Hamburg Area School District

Hamburg Area School District · Hamburg, United States Of America · Onsite

2025-09-12 14:00:00.0

$33,987.00 - $37,440.00

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Building Secretary

JobID: 808

Position Type:
Secretarial/Clerical/Building Secretary, 12 Month

Date Posted:
9/11/2025

Location:
Hamburg Area School District, Tilden Elementary

Closing Date:
09/25/2025

Additional Information: Show/Hide
Employment Terms:

12-Month (260 day), full time position / 8 hours per day
Hourly rate: $16.34 (meets minimum requirements) OR $18.00 (associate degree or higher in Office Management)
This position is benefits eligible including medical, prescription, dental, and voluntary vision coverage
Full-time, 12-month staff are awarded 14 PTO, 11 paid holidays, and 10 vacation days annually

Position Summary
Under general supervision, performs routine and detailed secretarial tasks. Provides general office support to staff involving routine clerical duties requiring general knowledge of basic office systems and procedures. Reports directly to the Building Administrator(s).

Minimum Qualifications

High school graduation or other equivalent (i.e., General Educational Development (GED), foreign equivalency, etc.).
Two (2) years of clerical experience, preferably in an educational environment.

Knowledge, Skills and Abilities

Knowledge of basic record keeping practices.
Knowledge of basic Hamburg Area School District work policies and guidelines; knowledge of departmental practices and procedures.
Ability to understand, explain, and apply written and oral instructions, practices, and procedures.
Ability to clearly communicate information, verbally and in writing.
Ability to operate basic office equipment (i.e., computers, printers, copy machines, telephone systems, fax machines, etc.).
Ability to access, operate, and maintain various software applications; ability to read, update, and maintain various records and files, ability to learn job specific computer software applications.
May require the ability to operate specialized communications or office equipment.
Ability to establish and maintain effective working relationships with District employees, students, parents, and the general public.
Ability to work without direct supervision to carry out assignments to completion; ability to meet predetermined deadlines.
Ability to maintain confidentiality.
Ability to work flexible hours or shifts as necessary for the efficient operation of the department.
Ability to recognize and report hazards and apply safe work methods.
Possess physical and mental stamina commensurate with the responsibilities of the position

Performance Responsibilities (Essential Functions)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Demonstrate regular and consistent attendance and punctuality.
Obtain and relay information from visitors on their needs.
Schedule appointments, meetings, and conferences.
Provide information to the public, teachers, students, and other employees regarding school activities, established policies, rules, and regulations.
Manage intake and processing of volunteer, contractor and related services paperwork.
Prepare letters and reports in conformance with given principles of style.
Plan and organize work and work independently with minimal supervision.
Perform various secretarial tasks, including the operation of various business machines and record keeping.
Responsible for collecting, distributing, processing, filing, and secure retention of department/division records.
Manage collection of funds and deposits on a timely basis.
File correspondence, bulletins, reports, records, materials, and other documents according to appropriate departmental guidelines; may retrieve files upon request.
Establish, collect, organize, and maintain data pertaining to assigned clerical tasks.
May photocopy, scan, sort, staple, and/or distribute documents, as requested.
May sort documents and prepare envelopes for mass mailings, as directed.
Maintain a high level of ethical behavior and confidentiality of information.
Conform to safety standards, as prescribed.
Perform related duties consistent with job description and assignment.
Perform other tasks as assigned.

Essential Requirements
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this job, the employee is frequently required to stand, walk and/or sit and talk or hear. The employee must occasionally lift and/or move up to 30 pounds independently. Specific vision abilities required by this job include close vision and distance vision. Low exposure to self to bruises and cuts due to typical office environment.
Work Environment: While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually low to moderate.
Mental Functions: While performing the duties of this job, the employee is regularly required to communicate and use interpersonal skills. The employee is frequently required to compare, copy, coordinate, instruct and negotiate. The employee is occasionally required to evaluate, analyze, compute, compile and synthesize.
Evaluation
Performance on this job will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.

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Building Secretary at Hamburg Area School District

Additional benefits

Other home office and work from home jobs

Transportation Clerk / Dispatcher

Nutrition Services Manager

Teacher Assistant Reading Lab

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