Administrative Logistics Coordinator at Instrument Calibration Solutions, LLC

Description

Administrative Logistics Coordinator

Instrument Calibration Solutions, LLC. | www.instrumentcs.com
Apply online: https://hiring.bscales.com/current-openings/
 

Position Overview
This position plays a critical role in maintaining the flow of materials and information across receiving, the calibration lab, and shipping. This position requires someone who can understand how each step impacts the next, ensuring that incoming deliveries, lab activities, and outbound shipments remain aligned and on schedule.

Responsibilities:

Shipping Coordination

• Prepare accurate shipping documentation, including bills of lading, labels, and compliance records.
• Coordinate outbound shipments and local deliveries, ensuring proper packaging and labeling.
• Track and monitor shipments, providing timely and thorough updates to stakeholders and customers.
• Resolve shipping discrepancies or issues systematically while maintaining clear communication with carriers and customers.
• Support continuous improvement of shipping processes to increase efficiency and maintain quality standards.

Receiving Coordination

• Inspect and verify incoming shipments against purchase orders and packing lists, documenting any discrepancies.
• Organize and label received goods for proper storage and inventory tracking.
• Conduct regular cycle counts and inventory audits to ensure accuracy and compliance.

Inventory & Administrative Support

• Monitor inventory levels and initiate replenishment orders as needed.
• Enter shipment details, counts, and records into systems with a high degree of accuracy.
• Maintain organized documentation—both physical and electronic—to support compliance and audit readiness.
• Provide general administrative support, including filing, scanning, and correspondence.
• Assist with office communications by answering phones, responding to emails, and routing inquiries.
   

Requirements

Qualifications 

• Strong organizational skills with proven ability to maintain accuracy and consistency.
• Dependable and systematic, with excellent attention to detail in shipping, receiving, and documentation.
• Effective communication skills (written and verbal) for working with carriers, vendors, and team members.
• Proficiency with shipping and inventory software; adaptable to updates and new technologies.
• Ability to work methodically in a structured environment while managing multiple priorities.
• High school diploma or equivalent required; additional education in logistics or supply chain management is a plus.
• Valid Driver’s License required.
   

Compensation & Benefits

• Pay Range: $18 - $22 / Hour
• Health Benefits: Medical, Dental, Vision, and supplemental options
• 401(k) Savings Retirement Plan
• Paid Vacation and Holidays
   

About Us
Instrument Calibration Solutions (ICS), LLC. provides complete metrology solutions for calibration and repair of electrical, mechanical, optical, and process control instruments to meet stringent documentation and quality requirements. Our calibration services meet the applicable requirements of ANSI/NCSL Z540-1 and ISO/IEC 17025, using standards with accuracies traceable to NIST or compared to nationally or internationally recognized consensus standards. ICS was founded in 2004 by seasoned Marine Corps Metrologists. ICS prides itself on quality workmanship and customer satisfaction. Our background in the United States Marine Corps calibration program gave us a high-level of knowledge in electrical and mechanical metrology.

Our staff of highly qualified calibration technicians take great pride in their work. We do it right the first time, every time, and in the process, we make sure customer needs are met, and expectations are exceeded. At ICS, we develop a relationship and partnership with our customers and take the time to listen to our customers and understand each industry. ICS partnered with Brechbuhler Scales, Inc. in 2020 to optimize service opportunities even further.

Instrument Calibration Solutions is proud to be an equal opportunity workplace and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, national origin, religion, age, age, disability, marital status, veteran status, genetic information, or any other status protected by federal, state or local law.